Remote Proposals & Business Operations Associate

Avid Bioservices; Tustin (CA); Remote; USD 66,400 - 83,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Job summary

Avid Bioservices is seeking an Associate, Business Operations to support end-to-end RFP, RFI, proposal, and change order processes for CDMO client opportunities. You will coordinate input from Business Development, Project Management, Manufacturing, and other subject matter experts to prepare accurate proposals within client timelines.

The ideal candidate is highly organized, detail-oriented, responsive, and capable of working across commercial, regulatory, quality, and operations teams to

Qualifications

• Bachelor's degree in Biology, Biochemistry, Biotechnology, Business, Communications, or a related field.
• Two to four years of experience in life sciences, biotechnology, biopharmaceutical services, proposal coordination, business operations, sales operations, project coordination, or a related function preferred.
• Experience supporting RFPs, RFIs, proposals, quotations, Statements of Work, change orders, or client-facing commercial documents preferred.
• Familiarity with CDMO, biologics manufacturing, drug substance manufacturing, process development, analytical development, quality, regulatory, or project management concepts preferred.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Support intake, review, and processing of client RFPs, RFIs, questionnaires, proposal requests, and change order requests for CDMO services.
• Prepare proposal materials, including scope summaries, work plans, timelines, cost inputs, pricing support, assumptions, and supporting documentation.
• Coordinate cross-functional input from multiple departments as needed.
• Gather, organize, and format information into approved proposal templates following standards.
• Manage proposal timelines and contributor deadlines to ensure timely issuance.
• Coordinate internal reviews and required approvals prior to client issuance.
• Partner with internal stakeholders to confirm assumptions, scope, deliverables, and timelines.
• Maintain and update standard RFI/RFP response content and proposal templates for consistency.
• Support proposal-related meetings and follow-up activities by preparing materials.
• Track proposal activity and related commercial information in Salesforce or other systems.
• Support continuous improvement of proposal processes and content libraries.

Skills

Strong organizational skills

Detail-oriented

Excellent written and verbal коммуника

Self-starter

Cross-functional collaboration

Education

Bachelor's degree in Biology/Biochemistry/Biotechnology/Business/Communications

Tools

Microsoft Office

Salesforce

Job description

Avid Bioservices is seeking an Associate, Business Operations to support end-to-end RFP, RFI, proposal, and change order processes for CDMO client opportunities. You will coordinate input from Business Development, Project Management, Manufacturing, and other subject matter experts to prepare accurate proposals within client timelines.

The ideal candidate is highly organized, detail-oriented, responsive, and capable of working across commercial, regulatory, quality, and operations teams to