Proposal Specialist – Biologics CDMO

BioTalent; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

BioTalent is seeking an organized Associate, Business Operations to support proposal development and commercial operations for biologics development and manufacturing opportunities. The role coordinates end-to-end proposal processes, RFPs, RFIs, SOWs, quotations, pricing requests, and client-facing documentation, partnering with multiple functions across the organization.

Ideal candidates have 2–5 years in proposal management or related operations within biotech or pharma, with strong

Qualifications

• Bachelor's degree in Biotechnology, Biology, Biochemistry, Life Sciences, Business, Communications, Project Management, or a related field.
• 2-5 years of experience in Proposal Management, Proposal Coordination, Business Operations, Commercial Operations, Sales Operations, Project Coordination, or related functions.
• Experience supporting RFPs, RFIs, SOWs, quotations, proposals, change orders, client-facing documents, or contract-related documentation.
• Experience coordinating multiple stakeholders and managing deadlines in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple concurrent projects.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite and Salesforce.

Responsibilities

• Manage intake, review, and tracking of client RFPs, RFIs, and change orders.
• Coordinate input from cross-functional teams including Business Development, Manufacturing, Quality, Regulatory, Finance, and Project Management.
• Prepare proposal packages with scope summaries, work plans, timelines, pricing inputs, and supporting materials.
• Synthesize technical, scientific, operational, and commercial information into client-facing proposals.
• Manage proposal timelines, reviews, approvals, and stakeholder deliverables for on-time submission.
• Maintain proposal templates, content libraries, and standard response materials.
• Support proposal review meetings, client discussions, and follow-up activities.
• Track proposal activity and related metrics in Salesforce and other CRM systems.
• Assist with pricing calculations, commercial analysis, and budget inputs.
• Drive continuous improvements to proposal processes and workflows.

Skills

Proposal management

Proposal coordination

Business operations

Sales operations

Project coordination

Cross-functional collaboration

Salesforce

CRM tools

Timeline management

Proposal writing

Biotech

Life sciences

CDMO/CRO

Biologics manufacturing

Education

Bachelor's degree

Tools

Salesforce

CRM tools

Content management systems

Job description

We are seeking a highly organized and detail-oriented Associate, Business Operations to support the proposal development and commercial operations function for a leading biologics CDMO. This role is responsible for managing and coordinating the end-to-end proposal process, including RFPs, RFIs, SOWs, quotations, pricing requests, change orders, and client-facing commercial documentation.

The ideal candidate has experience working in proposal management, business operations, commercial operations, sales operations, project coordination, or a similar function within biotechnology, pharmaceuticals, life sciences, CDMO, or CRO environments.

This individual will partner closely with Business Development, Project Management, Manufacturing, Process Development, Analytical Development, Quality, Regulatory, Finance, Legal, and Operations teams to prepare accurate, high-quality proposals that support biologics development and manufacturing opportunities.

Key Responsibilities

• Manage the intake, review, coordination, and tracking of client RFPs, RFIs, proposal requests, quotations, Statements of Work (SOWs), and change orders.
• Coordinate cross-functional input from Business Development, Manufacturing, Process Development, Analytical Development, Quality, Regulatory, Finance, Legal, and Project Management teams.
• Prepare proposal packages including scope summaries, assumptions, work plans, timelines, pricing inputs, cost estimates, commercial documentation, and supporting materials.
• Gather, organize, and synthesize technical, scientific, operational, and commercial information into client-facing proposal documents.
• Manage proposal timelines, internal reviews, approvals, and stakeholder deliverables to ensure on-time submission.
• Maintain proposal templates, content libraries, company capabilities documentation, and standard response materials.
• Support proposal review meetings, client discussions, technical review sessions, and follow-up activities.
• Track proposal activity, status, approvals, commercial opportunities, and related metrics within Salesforce and other CRM systems.
• Support pricing calculations, commercial analysis, budget inputs, and proposal-related reporting.
• Drive continuous improvement initiatives related to proposal processes, workflows, templates, reporting, and commercial operations.

Required Qualifications

• Bachelor's degree in Biotechnology, Biology, Biochemistry, Life Sciences, Business, Communications, Project Management, or a related field.
• 2-5 years of experience in Proposal Management, Proposal Coordination, Business Operations, Commercial Operations, Sales Operations, Project Coordination, Program Coordination, or related functions.
• Experience supporting RFPs, RFIs, SOWs, quotations, proposals, change orders, client-facing commercial documents, or contract-related documentation.
• Experience coordinating multiple stakeholders and managing competing deadlines in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple concurrent projects.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to high-quality deliverables.
• Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience using Salesforce, CRM platforms, proposal repositories, content management systems, or document management tools.

Preferred Qualifications

• Experience working within a CDMO, CRO, pharmaceutical, biotechnology, diagnostics, medical device, or life sciences organization.
• Familiarity with biologics manufacturing, drug substance manufacturing, drug product manufacturing, process development, analytical development, quality systems, regulatory affairs, technology transfer, project management, or CMC-related functions.
• Experience supporting commercial proposals for technical or scientific services.
• Experience with pricing support, cost analysis, budget tracking, and proposal-related commercial activities.
• Familiarity with GMP-regulated environments.

Ideal Candidate Backgrounds

• Business Operations Associate
• Contracts & Proposals Associate

Key Skills

Proposal Development | RFP | RFI | SOW | Proposal Management | Change Orders | Commercial Operations | Business Operations | Sales Operations | Project Coordination | Program Coordination | Salesforce | CRM | Timeline Management | Proposal Writing | Pricing Support | Biotechnology | Life Sciences | CDMO | CRO | Cross-Functional Collaboration | Biologics Manufacturing

Work Schedule

• Monday through Friday
• Ability to support overtime and occasional weekend work when required

Authorization Requirement

Applicants must be legally authorized to work in the United States for any employer. Sponsorship is not available now or in the future.