Remote Processing Archivist: Digital Preservation & Access

AMG & Associates, Inc.; San Jose (CA); Hybrid; USD 85,000 - 105,000; Full time

Job summary

AMG & Associates, Inc. is seeking an experienced Processing Archivist for a full-time contract role in the San Jose area.

You will support organization, arrangement, description, preservation, and accessibility of archival collections and historical records, collaborating with archivists, librarians, researchers, and records management professionals. Responsibilities include processing materials from accessioning to final storage, developing finding aids and metadata, applying archival

Qualifications

• Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or a related field.
• 3+ years of professional experience in archival processing, archives management, library collections, records management, or a related field.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management principles.
• Experience developing finding aids, collection inventories, catalog records, or descriptive metadata.
• Familiarity with archival standards, cataloging practices, digitization workflows, and preservation procedures.
• Strong organizational, analytical, research, and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and ability to maintain accurate archival documentation.
• Proficiency with Microsoft Office and digital documentation tools.
• Experience with archival management systems, digital repositories, cataloging platforms, or collection databases is preferred.
• Ability to handle historical materials carefully and follow established preservation and access procedures.
• Ability to manage multiple collections, processing assignments, deadlines, and priorities simultaneously.
• Ability to work independently and collaborate effectively with archivists, researchers, librarians, and other stakeholders.
• Knowledge of digital preservation, metadata standards, and electronic records management is a plus.
• A master's degree in Library and Information Science, Archival Studies, or a related discipline, or relevant professional certifications, is preferred but not required.

Responsibilities

• Assess, organize, arrange, and describe archival collections, manuscripts, historical documents, photographs, and institutional records.
• Process archival materials from initial accessioning and inventory through arrangement, description, and final storage.
• Develop and maintain finding aids, collection inventories, catalog records, and descriptive metadata.
• Apply established archival standards and procedures to ensure consistent organization and documentation.
• Evaluate archival materials for preservation needs, handling requirements, and appropriate storage conditions.
• Maintain accurate records of collection contents, processing activities, access restrictions, and preservation actions.
• Support digitization initiatives by preparing archival materials for scanning, verifying metadata, and organizing digital files.
• Maintain archival databases, collection management systems, and electronic records.
• Identify damaged, deteriorating, sensitive, or restricted materials and elevate concerns when appropriate.
• Coordinate with archivists, librarians, researchers, and other stakeholders to support collection access and research needs.
• Assist with the acquisition, accessioning, transfer, and management of new archival collections.
• Ensure archival materials are stored, handled, and processed according to institutional policies and preservation guidelines.
• Review and update collection descriptions, catalog entries, inventories, and archival documentation.
• Support research requests by locating, retrieving, and preparing archival materials for authorized access.
• Maintain confidentiality and follow applicable requirements for restricted, sensitive, or proprietary records.
• Assist with archival audits, collection assessments, preservation projects, and records management activities.
• Identify opportunities to improve archival processing workflows, documentation practices, metadata quality, and collection accessibility.
• Ensure assigned projects, processing targets, and documentation are completed accurately and within established deadlines.

Skills

Archival processing

Finding aids

Metadata creation

Preservation

Cataloging

Documentation

Research skills

Communication

Microsoft Office

Archival systems

Education

Bachelors in History/Archival Studies/Library Science

Master's degree preferred

Professional certifications

Tools

Archival management systems

Digital repositories

Cataloging platforms

Collection databases

Job description

AMG & Associates, Inc. is seeking an experienced Processing Archivist for a full-time contract role in the San Jose area.

You will support organization, arrangement, description, preservation, and accessibility of archival collections and historical records, collaborating with archivists, librarians, researchers, and records management professionals. Responsibilities include processing materials from accessioning to final storage, developing finding aids and metadata, applying archival