Remote Payroll Architect — High-Growth Healthcare

DirectMeds; United States; Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

Remote work

Job summary

DirectMeds is seeking a Payroll Specialist to join our People Operations team. This remote, full-time role supports payroll processing for 500+ employees across multiple states and entities, ensuring accuracy, compliance, and timely deliveries.

The ideal candidate has at least 3 years of multi-state payroll experience, strong analytical skills, and a track record of implementing reliable payroll controls and improvements in fast‑paced environments.

Qualifications

• Minimum 3 years of hands-on payroll processing experience, including multi-state payroll.
• Experience in fast-paced, high-growth, or startup environments.
• Strong understanding of payroll compliance, tax withholding, deductions, and reporting.
• Experience working with payroll software and HRIS systems.
• Excellent analytical, reconciliation, and problem-solving skills.

Responsibilities

• Manage and process accurate, timely weekly payroll for 500+ employees across multiple entities and states.
• Review existing payroll procedures, identify discrepancies and areas for improvement, and implement effective solutions.
• Develop and maintain standardized payroll processes, checklists, calendars, internal controls, and documentation.
• Investigate and resolve payroll discrepancies involving employee records, timekeeping, benefits, deductions, and HRIS integrations.
• Ensure compliance with federal, state, and local payroll regulations, including multi-state tax withholding and reporting requirements.
• Support payroll setup and compliance requirements as the company expands into additional states.
• Coordinate year-end payroll activities, including W-2 preparation, payroll reconciliations, and required reporting.
• Partner closely with Finance and People Operations to ensure accurate payroll reconciliations, general ledger mapping, and approvals.
• Respond to employee payroll inquiries professionally, accurately, and in a timely manner.
• Continuously identify opportunities to streamline payroll operations, improve accuracy, and reduce recurring errors.

Skills

Payroll processing

Multi-state payroll

Excel / Google Sheets

Analytical skills

Communication skills

Discretion / confidentiality

Education

CPP or FPC certification (preferred)

Tools

HRIS

Payroll software

Job description

DirectMeds is seeking a Payroll Specialist to join our People Operations team. This remote, full-time role supports payroll processing for 500+ employees across multiple states and entities, ensuring accuracy, compliance, and timely deliveries.

The ideal candidate has at least 3 years of multi-state payroll experience, strong analytical skills, and a track record of implementing reliable payroll controls and improvements in fast‑paced environments.