Remote Operations Coordinator — Part Time

Insideoutva; Northern (KY); Hybrid; USD 11,000 - 12,000; Part time

Job summary

The client, a well-established stage design business based in Nashville, Tennessee, is seeking an Operations Coordinator to be the central administrative anchor for ongoing projects. This part-time, remote role focuses on organizing master schedules, project files, and vendor- and contractor coordination to keep multiple live jobs moving smoothly.

Starting at approximately 15 hours per week with a schedule Monday–Friday mornings in Central Time, the role requires fluent English, strong

Qualifications

• Proven experience in operations, project coordination, or executive administrative support.
• Exceptional organizational skills and keen attention to detail.
• Strong written and spoken English communication.
• Comfort in managing multi-faceted schedules across multiple active projects simultaneously.
• Ability to work independently, anticipate needs, and solve operational friction proactively.
• Familiarity with Email & Calendar Systems (Google Workspace / Outlook), Cloud File Storage (Dropbox, Google Drive, etc.), and AI Productivity Tools (ChatGPT, Claude).
• Minimum availability starting at 15 hours per week (set morning hours), with flexibility to scale hours as operational integration deepens.

Responsibilities

• Schedule & Calendar Management: Oversee active job scheduling, track project deadlines, and manage master project calendars to keep all active jobs running smoothly.
• Client Follow-Up & Review Generation: Systematically follow up with clients following job completion to send feedback links and collect Google reviews.
• File & Information Organization: Systematize artwork, client files, and production details so the latest file versions are accurate and immediately accessible.
• Contractor & Team Coordination: Assist in sourcing, scheduling, and coordinating temporary workers, contractors, and on-demand installation help. Collaborate effectively with internal team members on administrative and operational workflows.
• Operational Record-Keeping & Executive Support: Maintain clear, up-to-date administrative and operational records for all active client projects while offloading recurring administrative tasks to reclaim time for leadership.

Skills

Proven Operational Experience

Exceptional Organization & Detail-Or…

Fluent English & Communication

Multi-Project Schedule Management

Proactive Problem Solving

Required Tools Knowledge

Availability

Tools

Google Workspace

Outlook

Dropbox

Google Drive

ChatGPT/Claude

Job description

The client, a well-established stage design business based in Nashville, Tennessee, is seeking an Operations Coordinator to be the central administrative anchor for ongoing projects. This part-time, remote role focuses on organizing master schedules, project files, and vendor- and contractor coordination to keep multiple live jobs moving smoothly.

Starting at approximately 15 hours per week with a schedule Monday–Friday mornings in Central Time, the role requires fluent English, strong