Remote Mortgage Licensing Specialist

CMG Financial; United States; Remote; USD 37,000 - 40,000; Full time

Job summary

CMG Financial is seeking a Licensing Specialist to ensure loan originators, branches and the company remain properly licensed and in good standing. You will handle NMLS filings, licensing applications, onboarding, renewals and system updates, and serve as the go-to resource for loan officers and internal teams on state licensing requirements.

The role emphasizes detail-oriented compliance work across multiple states, with remote collaboration using Teams, Excel and email.

Qualifications

• Two or more years of experience in mortgage licensing or a regulatory role.
• Working knowledge of NMLS and state mortgage licensing requirements.
• Familiarity with Byte (loan origination system).
• Excellent attention to detail, organization and deadline management.
• Clear written and verbal communication and a service-oriented approach.
• Comfortable with Microsoft Teams, Excel and email in a remote team setting.
• Ability to work remote 7AM to 4PM or 8AM to 5PM any time zone.

Responsibilities

• NMLS filings & records: Submit and maintain company, branch and individual records, including new licenses, renewals, additions of states, changes and terminations.
• Onboarding & sponsorship: Process sponsorship requests and onboard new hires, including licensed, Temporary Authority (TA) and unlicensed individuals who need licensure.
• Branch & company licensing: Obtain and maintain branch licenses in new states and keep the company in good standing, including state registrations and annual reports.
• Applications & maintenance: Review licensing requests, verify state eligibility, guide applicants through applications, fingerprinting, and background checks.
• System updates: Keep NMLS (MU4), Byte and Quantum Reverse accurate for activations, inactivation’s, transfers, relocations, and HR and profile changes.
• Renewals & education: Support annual renewals, coordinate annual continuing education, track CE and pre-licensing education (PE) and renewal deadlines, and process company-paid renewals.
• Surety bonds & fees: Maintain surety bonds and track licensing fees, costs, and invoicing.
• Regulatory reporting: Support state reports such as mortgage call reports and respond to regulator conditions or inquiries.
• Compliance monitoring: Run internal audits of licensing data across mortgage systems, support dual-employment reviews and watch-list checks, and stay current on licensing law changes.
• Offboarding: Handle license terminations and coordinate pipeline transfers and profile deactivations.
• Support & coordination: Answer licensing questions from MLOs through the licensing inbox, hotline, Teams, and one‑on‑one appointments, providing timely and professional service.
• Procedures & tracking: Maintain licensing procedures and tracking tools.
• Audits & special projects: Respond to internal and external audit requests and take on ad hoc projects as assigned.

Skills

Attention to detail

Organization

Deadline management

Written and verbal communication

Remote teamwork

Tools

Microsoft Teams

Excel

Email

Job description

CMG Financial is seeking a Licensing Specialist to ensure loan originators, branches and the company remain properly licensed and in good standing. You will handle NMLS filings, licensing applications, onboarding, renewals and system updates, and serve as the go-to resource for loan officers and internal teams on state licensing requirements.

The role emphasizes detail-oriented compliance work across multiple states, with remote collaboration using Teams, Excel and email.