Remote Marketing & Development Project Lead

Special Olympics Wisconsin; Madison (WI); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Special Olympics Wisconsin is seeking a Marketing and Development Coordinator to serve as a crossfunctional project manager and operational coordinator across Development, Special Events, and Marketing Communications. You will translate organizational priorities into actionable plans, manage timelines, deliverables, and communications to keep campaigns and events on schedule.

The role emphasizes collaboration with department leaders to maximize staff capacity, support donor engagement, and

Qualifications

• Associate degree or equivalent combination of education and relevant experience in project coordination, marketing, communications, fundraising, event management, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, attention to detail, and consistent follow-through.
• Proficiency with Microsoft Office including Microsoft Teams and familiarity with project tracking tools and shared calendars.
• Ability to work independently, anticipate needs, solve problems, and collaborate across teams.
• Commitment to the mission and values of Special Olympics Wisconsin.

Responsibilities

• Manage projects across Development, Special Events, and Marketing Communications, establishing timelines, priorities, responsibilities, and deliverables.
• Coordinate planning meetings, track progress, communicate updates, and follow up on action items to ensure projects stay on schedule and aligned with organizational goals.
• Develop and maintain project management tools, shared calendars, workflows, and documentation to improve communication, accountability, and efficiency.
• Identify potential challenges, competing priorities, and opportunities to streamline processes and maximize staff capacity.
• Help coordinate the planning and execution of fundraising initiatives, special events, marketing campaigns, donor engagement activities, and community outreach projects.
• Manage project deliverables, including sponsorship materials, promotional content, invitations, registration, event logistics, vendor coordination, and communications.
• Support donor and sponsor stewardship by coordinating acknowledgments, recognition, impact materials, sponsorship fulfillment, and post-event follow-up.
• Assist with tracking campaign and event results, fundraising deliverables, budgets, invoices, and other projectrelated administrative needs.
• Maintain organized project files, records, meeting notes, and shared resources to support effective collaboration and continuity.
• Provide flexible coordination and administrative support to address evolving departmental needs and organizational priorities.

Skills

Organizational skills

Project management

Cross-functional collaboration

Education

Associate degree or equivalent

Tools

Microsoft Office

Microsoft Teams

Project tracking tools

Job description

Special Olympics Wisconsin is seeking a Marketing and Development Coordinator to serve as a crossfunctional project manager and operational coordinator across Development, Special Events, and Marketing Communications. You will translate organizational priorities into actionable plans, manage timelines, deliverables, and communications to keep campaigns and events on schedule.

The role emphasizes collaboration with department leaders to maximize staff capacity, support donor engagement, and