Marketing & Development Coordinator

Special Olympics Wisconsin, Inc.; Madison (WI); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Special Olympics Wisconsin is seeking a Marketing and Development Coordinator to serve as a crossfunctional project manager and operational coordinator across Development, Special Events, and Marketing Communications. You will translate organizational priorities into actionable plans, manage timelines, deliverables, and communications to keep campaigns and events on schedule.

The role emphasizes collaboration with department leaders to maximize staff capacity, support donor engagement, and

Qualifications

• Associate degree or equivalent combination of education and relevant experience in project coordination, marketing, communications, fundraising, event management, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, attention to detail, and consistent follow-through.
• Proficiency with Microsoft Office including Microsoft Teams and familiarity with project tracking tools and shared calendars.
• Ability to work independently, anticipate needs, solve problems, and collaborate across teams.
• Commitment to the mission and values of Special Olympics Wisconsin.

Responsibilities

• Manage projects across Development, Special Events, and Marketing Communications, establishing timelines, priorities, responsibilities, and deliverables.
• Coordinate planning meetings, track progress, communicate updates, and follow up on action items to ensure projects stay on schedule and aligned with organizational goals.
• Develop and maintain project management tools, shared calendars, workflows, and documentation to improve communication, accountability, and efficiency.
• Identify potential challenges, competing priorities, and opportunities to streamline processes and maximize staff capacity.
• Help coordinate the planning and execution of fundraising initiatives, special events, marketing campaigns, donor engagement activities, and community outreach projects.
• Manage project deliverables, including sponsorship materials, promotional content, invitations, registration, event logistics, vendor coordination, and communications.
• Support donor and sponsor stewardship by coordinating acknowledgments, recognition, impact materials, sponsorship fulfillment, and post-event follow-up.
• Assist with tracking campaign and event results, fundraising deliverables, budgets, invoices, and other projectrelated administrative needs.
• Maintain organized project files, records, meeting notes, and shared resources to support effective collaboration and continuity.
• Provide flexible coordination and administrative support to address evolving departmental needs and organizational priorities.

Skills

Organizational skills

Project management

Cross-functional collaboration

Education

Associate degree or equivalent

Tools

Microsoft Office

Microsoft Teams

Project tracking tools

Job description

POSITION DESCRIPTIONPOSITION: – Marketing and Development CoordinatorDESCRIPTIONSpecial Olympics Wisconsin (SOWI) is seeking a Marketing and Development Coordinator who serves as a crossfunctional project manager and operational coordinator supporting Special Olympics Wisconsin’s Development, Special Events, and Marketing Communications departments. This position helps translate organizational priorities into actionable plans, ensuring projects, campaigns, fundraising initiatives, and events are strategically coordinated, well-organized, and completed on time. Working collaboratively with department leaders and team members, the Coordinator manages project timelines, tracks deliverables, facilitates communication, coordinates resources, and helps maintain accountability across multiple initiatives.This position is ideal for a highly organized, proactive, and collaborative professional who enjoys managing multiple projects, improving processes, and bringing people together to accomplish shared goals. By creating greater consistency and coordination across departments, the Marketing and Development Coordinator helps maximize staff capacity, strengthen fundraising efforts, elevate the SOWI brand, and advance the organization’s mission of providing year-round sports training and athletic competition for individuals with intellectual disabilities.

QUALIFICATIONS

• Associate degree or equivalent combination of education and relevant experience in project coordination, marketing, communications, fundraising, event management, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, attention to detail, and consistent follow-through.
• Proficiency with Microsoft Office including Microsoft Teams and familiarity with project tracking tools and shared calendars.
• Ability to work independently, anticipate needs, solve problems, and collaborate across teams.
• Commitment to the mission and values of Special Olympics Wisconsin.

Preferred Qualifications

• Two or more years of experience in project coordination, marketing, fundraising, event management, or nonprofit operations.
• Experience coordinating cross-departmental projects, fundraising campaigns, special events, or donor and sponsor relationships.
• Familiarity with CRM systems, email marketing platforms, digital content management systems, or event registration tools.

RESPONSIBILITIES

• Manage projects across Development, Special Events, and Marketing Communications, establishing timelines, priorities, responsibilities, and deliverables.
• Coordinate planning meetings, track progress, communicate updates, and follow up on action items to ensure projects stay on schedule and aligned with organizational goals.
• Develop and maintain project management tools, shared calendars, workflows, and documentation to improve communication, accountability, and efficiency.
• Identify potential challenges, competing priorities, and opportunities to streamline processes and maximize staff capacity.
• Help coordinate the planning and execution of fundraising initiatives, special events, marketing campaigns, donor engagement activities, and community outreach projects.
• Manage project deliverables, including sponsorship materials, promotional content, invitations, registration, event logistics, vendor coordination, and communications.
• Support donor and sponsor stewardship by coordinating acknowledgments, recognition, impact materials, sponsorship fulfillment, and post-event follow-up.
• Assist with tracking campaign and event results, fundraising deliverables, budgets, invoices, and other projectrelated administrative needs.
• Maintain organized project files, records, meeting notes, and shared resources to support effective collaboration and continuity.
• Provide flexible coordination and administrative support to address evolving departmental needs and organizational priorities.

SUPERVISION AND WORK ENVIRONMENT

The Marketing and Development Coordinator works under the direction of [ ]. This position has the ability to be hybrid with majority of work remote, while being available onsite to an event or meeting in Wisconsin intermittently.

MISSION

The mission of Special Olympics Wisconsin is to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with cognitive disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community.

Signature Date

Special Olympics Wisconsin6582 Ronald Reagan Ave.Madison, WI 53704 Tel [phone] Toll-Free [phone] Fax [phone] www.SpecialOlympicsWisconsin.org Email [e-mail]