Remote Litigation Secretary — CA Real Estate & Civil

Trueline Talent; California; Vor Ort; USD 65.000 - 80.000; Vollzeit

Benefits dieser Stelle

Fully remote work environment

Exposure to commercial real estate and

Zusammenfassung

Trueline Talent is recruiting a Legal Secretary for a boutique California law firm with a fully remote setup. The ideal candidate will support attorneys handling sophisticated commercial landlord-tenant and civil litigation matters, maintaining calendars, drafting and organizing legal documents, and coordinating filings.

The role requires residency in California and a minimum of 3 years of litigation experience, with unlawful detainer experience highly preferred.

Qualifikationen

• 3+ years of Legal Secretary, Litigation Secretary, Legal Assistant, or comparable law firm experience.
• Recent experience working within a law firm.
• Strong calendaring and deadline-management skills.
• Experience preparing, formatting, and proofreading legal documents.
• Familiarity with court filing and e-filing procedures.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple matters and deadlines independently.
• Professional judgment and discretion when handling sensitive information.
• Strong technology skills and ability to work effectively in a fully remote environment.
• Reliable, responsive, and proactive work style.

Aufgaben

• Provide day-to-day administrative and litigation support to attorneys handling commercial real estate and civil matters.
• Maintain attorney calendars and track hearings, filing deadlines, discovery dates, depositions, and other critical case milestones.
• Prepare, format, proofread, revise, and organize correspondence, pleadings, notices, motions, and other legal documents.
• Coordinate electronic filing and service of court documents.
• Maintain accurate and organized electronic client and matter files.
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and other outside parties.
• Schedule hearings, depositions, client meetings, mediations, and other case-related events.
• Coordinate document execution, service, and delivery.
• Monitor incoming correspondence and ensure attorneys are aware of time-sensitive matters.
• Assist with opening and closing matters and maintaining current case information.
• Support trial, hearing, and deposition preparation as needed.
• Help attorneys stay ahead of deadlines through proactive follow-up and strong attention to detail.
• Handle confidential client and firm information with professionalism and discretion.
• Collaborate closely with attorneys and staff in a fully remote environment.

Kenntnisse

Legal calendaring

Document management

Litigation support

Deadline tracking

Communication with clients

Remote work discipline

Tools

E-filing procedures

Jobbeschreibung

A highly respected boutique California law firm specializing in commercial real estate, landlord representation, and civil litigation, is seeking a Legal Secretary to join its remote team. This is an excellent opportunity for an experienced legal professional who is highly organized, responsive, and comfortable supporting attorneys handling sophisticated commercial landlord-tenant and litigation matters.

****MUST RESIDE IN CA! DO NOT APPLY IF YOU DO NOT LIVE HERE

*** 3 YEARS MINIMUM CALIFORNIA LITIGATION EXPERIENCE

**UNLAWFUL DETAINER EXPERIENCE HIGHLY PREFERRED

The ideal candidate brings strong law firm experience, excellent calendaring and document-management skills, and the ability to keep attorneys and cases organized in a fast-moving remote environment.

What You'll Do as the Legal Secretary:

• Provide day-to-day administrative and litigation support to attorneys handling commercial real estate and civil matters
• Maintain attorney calendars and track hearings, filing deadlines, discovery dates, depositions, and other critical case milestones
• Prepare, format, proofread, revise, and organize correspondence, pleadings, notices, motions, and other legal documents
• Coordinate electronic filing and service of court documents
• Maintain accurate and organized electronic client and matter files
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and other outside parties
• Schedule hearings, depositions, client meetings, mediations, and other case-related events
• Coordinate document execution, service, and delivery
• Monitor incoming correspondence and ensure attorneys are aware of time-sensitive matters
• Assist with opening and closing matters and maintaining current case information
• Support trial, hearing, and deposition preparation as needed
• Help attorneys stay ahead of deadlines through proactive follow-up and strong attention to detail
• Handle confidential client and firm information with professionalism and discretion
• Collaborate closely with attorneys and staff in a fully remote environment

Must-Haves as the Legal Secretary:

• 3+ years of Legal Secretary, Litigation Secretary, Legal Assistant, or comparable law firm experience
• Recent experience working within a law firm
• Strong calendaring and deadline-management skills
• Experience preparing, formatting, and proofreading legal documents
• Familiarity with court filing and e-filing procedures
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize multiple matters and deadlines independently
• Professional judgment and discretion when handling sensitive information
• Strong technology skills and ability to work effectively in a fully remote environment
• Reliable, responsive, and proactive work style

Nice-to-Haves as the Legal Secretary:

• Experience supporting attorneys through hearings, depositions, mediation, or trial preparation
• Familiarity with California state court filing procedures
• Experience working within a boutique law firm
• Prior experience supporting multiple attorneys

Our Client Offers:

• Competitive base salary of $65,000-$80,000, depending on experience
• Fully remote work environment
• Opportunity to support sophisticated commercial real estate and litigation matters
• Direct interaction with experienced attorneys and firm leadership
• Exposure to well-established commercial landlords, developers, property owners, and property management clients
• Collaborative boutique environment where strong organization and initiative are valued
• Opportunity to become an integral long-term member of a specialized California law practice