Remote Litigation Docketing Specialist

Ballard Spahr LLP; Washington (District of Columbia); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account

Flexible spending accounts

Short and long-term disability

401(k) retirement savings plan

Paid time off

Sick leave

Paid holidays

Employee assistance program

Job summary

Ballard Spahr LLP is seeking a Docketing Clerk in the Litigation Department. The role focuses on managing and tracking deadlines for client matters, coordinating with attorneys and paralegals, and ensuring docket entries are accurate and timely across the firm’s offices in a fully remote capacity.

Qualified professionals have a two-year degree or 3–5 years of docketing experience, with knowledge of docketing procedures and the ability to work beyond standard hours as needed.

Qualifications

• Two-year college degree or 3-5 years of relevant work experience.
• Previous litigation docketing experience in a law firm, corporate legal department, or government agency.
• Working knowledge of litigation docketing procedures.
• Ability to work beyond the standard scheduled hours as needed.

Responsibilities

• Work with attorneys, paralegals and legal administrative assistants to ensure that litigation deadlines and reminders are entered into the electronic tracking system in a timely fashion.
• Update and/or cancel docket entries as appropriate (i.e., case settlement, trial date changes).
• Prepare reports of deadlines entered into the docket for attorney review and approval.
• Respond to inquiries from attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion.
• Assist with the integration of docket deadlines on cases transferred from other firms.
• Consult with paralegals and attorneys with any questions if instructions or documents are unclear prior to data entry into the docketing database.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

Two-year college degree

3–5 years of relevant work experience

Job description

Ballard Spahr LLP is seeking a Docketing Clerk in the Litigation Department. The role focuses on managing and tracking deadlines for client matters, coordinating with attorneys and paralegals, and ensuring docket entries are accurate and timely across the firm’s offices in a fully remote capacity.

Qualified professionals have a two-year degree or 3–5 years of docketing experience, with knowledge of docketing procedures and the ability to work beyond standard hours as needed.