Remote Litigation Docketing Specialist

Ballard Spahr LLP; Baltimore (MD); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Life insurance

HSA

FSA

Disability insurance

401(k) plan

Paid time off

Sick leave

Paid holidays

Employee assistance program

Job summary

Ballard Spahr LLP is seeking a Docketing Clerk for its litigation team. This fully remote position focuses on managing and tracking deadlines, updating docket entries, and generating reports for attorney review.

The role requires a two-year college degree or 3–5 years of relevant docketing experience, with working knowledge of docketing procedures. Candidates should be detail-oriented, able to work independently, and commit to extended hours when needed.

Qualifications

• Growth mindset with a passion for learning and problem-solving.
• Strong verbal and written communication abilities.
• Keen attention to detail and ability to manage multiple priorities and deadlines independently.
• Two-year college degree or three to five years of relevant work experience.
• Working knowledge of litigation docketing procedures.
• Ability to work beyond the standard scheduled hours as needed.

Responsibilities

• Work with attorneys, paralegals and legal administrative assistants to ensure that litigation deadlines and reminders are entered into the electronic tracking system in a timely fashion.
• Update and/or cancel docket entries as appropriate (i.e., case settlement, trial date changes).
• Prepare reports of deadlines entered into the docket for attorney review and approval.
• Respond to inquiries from attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion.
• Assist with the integration of docket deadlines on cases transferred from other firms.
• Consult with paralegals and attorneys with any questions if instructions or documents are unclear prior to data entry into the docketing database.

Skills

Growth Mindset

Communication

Detail-Oriented

Deadline Management

Education

Two-year college degree

3-5 years relevant experience

Job description

Ballard Spahr LLP is seeking a Docketing Clerk for its litigation team. This fully remote position focuses on managing and tracking deadlines, updating docket entries, and generating reports for attorney review.

The role requires a two-year college degree or 3–5 years of relevant docketing experience, with working knowledge of docketing procedures. Candidates should be detail-oriented, able to work independently, and commit to extended hours when needed.