Remote Legal Operations Executive Assistant

Next Level Strategies; United States; Teletrabalho; USD 90 000 - 120 000; Tempo integral

Resumo da oferta

Ottinger Law Firm, P.C. is seeking an Executive Assistant & Legal Operations Manager to support daily administrative and operational functions across the firm. The role oversees legal technology, licenses, registrations, and insurance, while providing recruiting and onboarding support.

You will work closely with the managing partner, driving timely renewals, maintaining records, and coordinating with vendors. The position requires strong organization, confidentiality, and independent initiative.

Qualificações

• Experience working in a law firm or professional services environment preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Professional written and verbal communication skills.

Responsabilidades

• Manage and maintain the firm's software platforms and technology accounts, including Clio, Westlaw, and other legal technology systems.
• Serve as the primary point of contact for software accounts, including account administration, renewals, user access, and vendor coordination.
• Manage the firm's Registered Agent relationship and maintain related records and documentation.
• Monitor business insurance policies and ensure required coverage remains current.
• Track insurance renewal dates and coordinate with providers or brokers.
• Maintain records related to licenses, registrations, insurance, and other firm requirements.
• Provide administrative support throughout recruiting, including interviews and candidate communications.
• Support onboarding and offboarding processes for employees.
• Assist with day-to-day employee administration and turnover coordination.
• Maintain organized employee and operational records; coordinate with leadership on administrative matters.

Conhecimentos

Legal operations

Project management

Communication

Detail-oriented

Independent work

Ferramentas

Clio

Westlaw

Descrição da oferta de emprego

Ottinger Law Firm, P.C. is seeking an Executive Assistant & Legal Operations Manager to support daily administrative and operational functions across the firm. The role oversees legal technology, licenses, registrations, and insurance, while providing recruiting and onboarding support.

You will work closely with the managing partner, driving timely renewals, maintaining records, and coordinating with vendors. The position requires strong organization, confidentiality, and independent initiative.