Remote Legal Assistant for Executive Support (US Hours)

Wing Assistant - India; Berkeley (CA); On-site; USD 50,000 - 75,000; Part time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking a Remote Legal Assistant to provide executive-level support, handle legal documents, client communications, and scheduling across time zones. The role includes invoicing, payroll support, data management in CRMs, and travel logistics, with a graveyard shift aligned to U.S.

business hours. The ideal candidate has at least 3 years as an Executive Assistant, preferably in a legal setting, with a paralegal background and strong English communication.

Qualifications

• Minimum 3 years as an Executive Assistant, preferably supporting C‑level executives.
• Experience in a law firm or handling paralegal duties is highly preferred.
• Bachelor’s degree or certificate in paralegal studies, business admin, or related field is required.

Responsibilities

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff on case progress and requirements.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.
• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.
• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
• Ensure all bookings align with client preferences and schedules.
• Update and maintain data in CRMs and case or project management platforms.
• Support marketing and business development campaigns by organizing and inputting lead/client data.
• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Create presentations and summarize documents for executive briefings.
• Handle a variety of admin, operational, or legal-related support tasks as needed.

Skills

English communication

Organizational skills

Time management

Independent worker

Attention to detail

Graveyard shift flexibility

Education

Bachelor's degree or paralegal studies certificate

Tools

Microsoft Office

Google Workspace

Clio

MyCase

Trello

Asana

CRM software

Job description

Wing is seeking a Remote Legal Assistant to provide executive-level support, handle legal documents, client communications, and scheduling across time zones. The role includes invoicing, payroll support, data management in CRMs, and travel logistics, with a graveyard shift aligned to U.S.

business hours. The ideal candidate has at least 3 years as an Executive Assistant, preferably in a legal setting, with a paralegal background and strong English communication.