Remote Legal Assistant for Executive Support (US Hours)

Wing Assistant - India; Berkeley (CA); On-site; USD 50,000 - 75,000; Part time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking a Remote Legal Assistant to provide executive-level support, handle legal documents, client communications, and scheduling across time zones. The role includes invoicing, payroll support, data management in CRMs, and travel logistics, with a graveyard shift aligned to U.S.

business hours. The ideal candidate has at least 3 years as an Executive Assistant, preferably in a legal setting, with a paralegal background and strong English communication.

Qualifications

• Minimum 3 years as an Executive Assistant, preferably supporting C‑level executives.
• Experience in a law firm or handling paralegal duties is highly preferred.
• Bachelor’s degree or certificate in paralegal studies, business admin, or related field is required.

Responsibilities

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff on case progress and requirements.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.
• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.
• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
• Ensure all bookings align with client preferences and schedules.
• Update and maintain data in CRMs and case or project management platforms.
• Support marketing and business development campaigns by organizing and inputting lead/client data.
• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Create presentations and summarize documents for executive briefings.
• Handle a variety of admin, operational, or legal-related support tasks as needed.

Skills

English communication

Organizational skills

Time management

Independent worker

Attention to detail

Graveyard shift flexibility

Education

Bachelor's degree or paralegal studies certificate

Tools

Microsoft Office

Google Workspace

Clio

MyCase

Trello

Asana

CRM software

Job description

Please whitelist the domains “lever.co” and “hire.lever.co” with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Legal Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Legal Assistant to start immediately!

Legal & Administrative Support

Duties and Responsibilities include but are not limited to:

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff on case progress and requirements.
  
  

Executive-Level Assistance

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.
  
  

Client & Case Coordination

• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.
  
  

Financial & Reporting Tasks

• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
  
  

Travel & Logistics

• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
• Ensure all bookings align with client preferences and schedules.
  
  

CRM & Systems Management

• Update and maintain data in CRMs and case or project management platforms.
• Support marketing and business development campaigns by organizing and inputting lead/client data.
  
  

Content & Communication Management

• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Create presentations and summarize documents for executive briefings.
  
  

Ad Hoc Tasks

• Handle a variety of admin, operational, or legal-related support tasks as needed.
  
  

Qualifications

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives
• Background or experience working in a law firm or handling paralegal duties is highly preferred
• Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required)
• Excellent English communication skills, both written and verbal (at least B2 level)
• Strong phone, email, and instant messaging communication skills
• Outstanding organizational and time management skills
• Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
• Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus
• Proactive, detail-oriented, and comfortable working independently
• Willing to work on a graveyard shift aligned with U.S. business hours
  
  

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
  
  

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
  
  

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500
  
  

Please Note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
  
  

$880 – $1,455 a month

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact