Remote Law Firm Collections Specialist | Temp-to-Hire

Naviga Recruiting & Executive Search; Miami (FL); Remote; USD 65,000 - 90,000; Full time

Job summary

Naviga Recruiting & Executive Search partners with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant. This is a fully remote role supporting the collections team and reporting to the Sr.

Collections Manager. You will handle client onboarding, payment processing, and financial reporting, with duties spanning vendor management and general administrative support.

Qualifications

• Minimum of 5 years in a professional accounting role, specifically within collections, accounts receivable, or financial administration.
• Previous experience working within a law firm environment is preferred.
• High School diploma or GED required; Associate degree preferred.
• Intermediate MS Word and Excel skills.
• Experience with Aderant and Chrome River is REQUIRED.
• Workday, PayPal, and ARCS experience is highly desired.
• Strong communication skills, both verbal and written.
• Adaptable to fast-paced, deadline-driven environments.

Responsibilities

• Client onboarding support: gather financial documents and set up new client profiles while ensuring procedures are followed.
• Payment processing & research: handle credit card payments, verify transactions, investigate discrepancies, and track missing items.
• Financial reporting: run and analyze reports on outstanding balances and collections activity for management insights.
• Refund management: prepare and submit documentation in Chrome River for client overpayment refunds.
• Vendor management: complete and process vendor forms per company policies.
• Administrative support: assist collections managers and communicate with clients and vendors.

Skills

5+ years accounting experience

MS Word

MS Excel

Strong communication

Adaptable

Education

High School diploma or GED

Associate's Degree

Tools

Aderant

Chrome River

Workday

PayPal

ARCS

Job description

Naviga Recruiting & Executive Search partners with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant. This is a fully remote role supporting the collections team and reporting to the Sr.

Collections Manager. You will handle client onboarding, payment processing, and financial reporting, with duties spanning vendor management and general administrative support.