Contract to Perm Collections Specialist (Remote)

Naviga Recruiting & Executive Search; Miami (FL); Remote; USD 65,000 - 90,000; Full time

Job summary

Naviga Recruiting & Executive Search partners with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant. This is a fully remote role supporting the collections team and reporting to the Sr.

Collections Manager. You will handle client onboarding, payment processing, and financial reporting, with duties spanning vendor management and general administrative support.

Qualifications

• Minimum of 5 years in a professional accounting role, specifically within collections, accounts receivable, or financial administration.
• Previous experience working within a law firm environment is preferred.
• High School diploma or GED required; Associate degree preferred.
• Intermediate MS Word and Excel skills.
• Experience with Aderant and Chrome River is REQUIRED.
• Workday, PayPal, and ARCS experience is highly desired.
• Strong communication skills, both verbal and written.
• Adaptable to fast-paced, deadline-driven environments.

Responsibilities

• Client onboarding support: gather financial documents and set up new client profiles while ensuring procedures are followed.
• Payment processing & research: handle credit card payments, verify transactions, investigate discrepancies, and track missing items.
• Financial reporting: run and analyze reports on outstanding balances and collections activity for management insights.
• Refund management: prepare and submit documentation in Chrome River for client overpayment refunds.
• Vendor management: complete and process vendor forms per company policies.
• Administrative support: assist collections managers and communicate with clients and vendors.

Skills

5+ years accounting experience

MS Word

MS Excel

Strong communication

Adaptable

Education

High School diploma or GED

Associate's Degree

Tools

Aderant

Chrome River

Workday

PayPal

ARCS

Job description

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

The Opportunity

This is a temp-to-hire opportunity for a detail-oriented professional to join the collections team in a fully remote capacity.

Reporting to the Sr. Collections Manager, you will play a critical role in supporting financial and administrative functions, including client onboarding, payment processing, and financial reporting.

The role follows a standard schedule of Monday through Friday, 8:30 am 5:00 pm EST.

What You Will Do

• Client Onboarding Support: Assist in gathering financial documents and setting up new client profiles while ensuring compliance with procedures.


• Payment Processing & Research: Handle credit card payments, verify transactions, investigate discrepancies, and track missing transactions.


• Financial Reporting: Run and analyze reports regarding outstanding balances and collections activity to provide management insights.


• Refund Management: Prepare and submit documentation in Chrome River to process client overpayment refunds.


• Vendor Management: Complete and process vendor forms accurately in alignment with company policies.


• Administrative Support: Provide general assistance to collections managers and communicate effectively with clients and vendors.

Who You Are

• Experienced Professional: You possess a minimum of 5 years of experience in a professional accounting role, specifically within collections, accounts receivable, or financial administration.


• Industry Savvy: You have previous experience working within a law firm environment.


• Education: You hold at least a High School diploma or GED, though an Associate s Degree is preferred.


• Technically Proficient: You have intermediate-level skills in MS Word and Excel.


• Experience with Aderant, Chrome River are REQUIRED.


• Workday, PayPal, and ARCS experience is highly desired.


• Strong Communicator: You can effectively interact with staff, attorneys, and clients both verbally and in writing.


• Adaptable: You thrive in fast-paced, deadline-driven environments and can manage multiple tasks efficiently.

The Ideal Candidate

The ideal candidate is a seasoned financial professional with a deep understanding of law firm collections and accounts receivable processes. You are someone who balances technical proficiency specifically with tools like Aderant and Chrome River with \"soft skills\" like professional persistence and the ability to handle client objections effectively. You pride yourself on accuracy, enjoy researching complex payment discrepancies, and are looking for a long-term home where your temporary role has the potential to become a permanent career.

Why Join the Team?

This position offers the flexibility of a 100% remote work arrangement while remaining part of a high-performing, collaborative team. Our client provides a professional atmosphere where accuracy and quality work are valued, and there is a clear potential for the role to convert to a permanent position.