Remote Law Firm Administrator & Bookkeeper

Confidential; United States; Remote; USD 140,000 - 160,000; Full time

Job summary

Confidential, a US-based law firm launch, is seeking a highly organized Firm Administrator / Bookkeeper to shape operations from day one. You will oversee day‑to‑day administration, implement efficient processes, and build a technology-forward operation designed for growth, alongside experienced legal professionals.

The role blends firm administration with hands-on bookkeeping, vendor coordination, and employee administration.

Qualifications

• Bachelor's degree in business administration, accounting, finance, or related field.
• Minimum five years of progressive administrative and bookkeeping experience.
• Law firm or professional services experience preferred.
• Experience with accounts payable, reconciliations, and expense administration.
• Familiarity with vendor management and contract terms.
• Willingness to embrace technology and remote work.

Responsibilities

• Manage day-to-day administrative operations and vendor relationships.
• Oversee bookkeeping, accounts payable/receivable, and monthly close.
• Coordinate vendor onboarding, invoices, and contract renewals.
• Support HR, payroll, IT, and employee administration.
• Ensure compliance, security, and documentation controls.

Skills

Bookkeeping

Accounts payable/receivable

Vendor management

Organizational skills

Attention to detail

Communication skills

Remote work adaptability

Education

Bachelor’s degree in business administration, accounting, finance, or related field

Tools

QuickBooks Online

Clio

Excel

Microsoft 365

SharePoint

Cloud-based tools

Job description

Confidential, a US-based law firm launch, is seeking a highly organized Firm Administrator / Bookkeeper to shape operations from day one. You will oversee day‑to‑day administration, implement efficient processes, and build a technology-forward operation designed for growth, alongside experienced legal professionals.

The role blends firm administration with hands-on bookkeeping, vendor coordination, and employee administration.