Remote Invoice Processing Pro

The Helmsman Group LLC; Town of Texas (WI); Remote; USD 45,000 - 65,000; Full time

Job summary

The Helmsman Group LLC is seeking an Invoice Processing Specialist to support finance and accounting functions remotely. You will process, review, and code invoices, perform 2-way/3-way matching, and ensure accuracy in ERP entries across AP, AR, and GL tasks.

The role collaborates with vendors and customers, prepares financial schedules, and supports month-end close with a focus on accuracy and efficiency in a fast-paced environment.

Qualifications

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–3 years of experience in accounting, finance, invoice processing, accounts payable, accounts receivable, or a related role.
• Basic understanding of accounting principles and financial processes.
• Experience with invoice processing and accounting transaction entry.
• Proficiency in Microsoft Excel and accounting or ERP systems.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage high volumes of financial transactions while meeting deadlines.
• Ability to investigate discrepancies and resolve accounting issues effectively.

Responsibilities

• Receive, review, verify, and process invoices and financial documents accurately and efficiently.
• Validate invoice information, including vendor or customer details, amounts, dates, payment terms, taxes, and supporting documentation.
• Enter invoice and accounting transactions into the ERP or accounting system.
• Assign appropriate general ledger accounts, cost centers, departments, projects, and accounting codes.
• Verify invoices against purchase orders, contracts, receipts, sales orders, or other supporting documentation.
• Perform two-way and three-way matching as applicable.
• Identify and resolve invoice discrepancies, duplicate transactions, pricing differences, and missing documentation.
• Route invoices and financial transactions for appropriate approval.
• Maintain accurate and complete accounting records and transaction documentation.
• Process credit memos, debit memos, adjustments, and other accounting entries as required.
• Assist with accounts payable and accounts receivable processing.
• Assist with customer billing, vendor payments, payment application, and account reconciliations.
• Reconcile vendor and customer accounts and investigate outstanding balances or discrepancies.
• Assist with general ledger reconciliations and ensure transactions are properly recorded.
• Prepare accounting reports, transaction summaries, aging reports, and other financial schedules.
• Support monthly, quarterly, and year-end closing activities.
• Assist with accruals, prepaid expenses, reclassifications, and other accounting adjustments when required.
• Review transaction data for accuracy, completeness, and compliance with accounting policies.
• Maintain organized electronic and physical financial records.
• Respond to vendor, customer, and internal inquiries regarding invoices, transactions, account balances, and payment status.
• Assist with internal and external audit requests by providing supporting documentation and transaction details.
• Support financial reporting and accounting analysis activities.
• Monitor invoice-processing and accounting workflows to ensure transactions are completed within established deadlines.
• Identify opportunities to improve accounting processes, reduce errors, and increase transaction-processing efficiency.
• Assist with automation and implementation of accounting systems, workflow tools, and process improvements.
• Maintain confidentiality of financial, vendor, customer, and company information.
• Follow accounting policies, internal controls, segregation-of-duties requirements, and applicable financial procedures.

Skills

Finance & Accounting

Invoice Processing

Accounts Payable

Accounts Receivable

General Ledger

Invoice Verification

Invoice Coding

Two-Way / Three-Way Matching

Account Reconciliation

Payment Processing

Customer Billing

Vendor Management

Journal Entries

Accruals & Prepaid Expenses

Month-End Close

Financial Reporting

ERP Systems

Microsoft Excel

Internal Controls

Audit Support

Data Accuracy

Process Improvement

Education

Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Job description

The Helmsman Group LLC is seeking an Invoice Processing Specialist to support finance and accounting functions remotely. You will process, review, and code invoices, perform 2-way/3-way matching, and ensure accuracy in ERP entries across AP, AR, and GL tasks.

The role collaborates with vendors and customers, prepares financial schedules, and supports month-end close with a focus on accuracy and efficiency in a fast-paced environment.