Remote Invoice Processing Specialist

The Helmsman Group LLC

Massachusetts

Remote

USD 40,000 - 70,000

Full time

3 days ago

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Job summary

The Helmsman Group LLC is seeking an Invoice Processing Specialist to manage vendor invoices, ensure accurate coding, and support timely payments. The role emphasizes two-way/three-way matching, GL coding, and strong attention to detail in a remote setting.

Responsibilities include reviewing invoices, resolving discrepancies, maintaining records, and supporting month-end close. Candidates should have 1–3 years in AP, solid Excel skills, and ERP experience.

Qualifications

Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
1–3 years experience in accounts payable, invoice processing, accounting, or related finance role.
Understanding of accounts payable processes and basic accounting principles.
Experience processing invoices and performing invoice matching and verification.
Proficiency with Microsoft Excel and accounting or ERP systems.

Responsibilities

Receive, review, and process vendor invoices accurately and efficiently.
Verify invoices against purchase orders, receiving documentation, contracts, and other supporting documents.
Perform two-way and three-way matching of invoices, purchase orders, and receiving records.
Validate vendor information, invoice amounts, payment terms, tax information, and supporting documentation.
Enter invoices into the accounting or ERP system accurately and within established deadlines.
Assign appropriate general ledger accounts, cost centers, departments, projects, and tax codes.
Route invoices for appropriate approvals in accordance with company policies.
Identify and resolve invoice discrepancies, duplicate invoices, pricing differences, quantity variances, and missing documentation.
Communicate with vendors and internal departments regarding invoice status, discrepancies, and payment inquiries.
Maintain accurate accounts payable records and supporting documentation.
Process recurring, non-purchase-order, credit memo, and other specialized invoices as required.
Assist with employee expense and reimbursement processing when applicable.
Monitor invoice aging and ensure invoices are processed within agreed payment terms.
Assist with weekly, monthly, and scheduled payment processing.
Prepare and review accounts payable reports and aging schedules.
Reconcile vendor statements and investigate outstanding or disputed balances.
Assist with month-end and year-end accounts payable closing activities.
Accrue expenses for goods and services received but not yet invoiced when required.
Research and resolve outstanding invoices and unmatched transactions.
Maintain organized electronic and physical invoice records in accordance with document-retention policies.
Assist with vendor master-data maintenance and identify potential duplicate or unauthorized vendor records.
Support internal and external audit requests by providing invoice documentation and transaction information.
Follow accounts payable policies, procedures, segregation-of-duties requirements, and internal controls.
Identify opportunities to improve invoice-processing efficiency, automation, and accuracy.
Assist with implementation and maintenance of electronic invoice-processing and workflow systems.
Protect confidential financial, vendor, and company information.