Remote Intake & Administrative Coordinator (Part-Time)

Oasis Senior Advisors San Diego Inland; San Diego (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

Oasis Senior Advisors San Diego Inland seeks an Administrative Assistant / Intake Coordinator to support daily administrative functions and client intake remotely. This part-time role offers 20–30 hours weekly with potential to grow to full-time, during standard business hours.

You will manage inquiries, gather information, and coordinate communications while maintaining HIPAA-compliant confidentiality. Ideal candidates are organized, dependable, and compassionate, with experience in healthcare

Qualifications

• 2+ years of administrative, customer service, intake, care coordination, social services, healthcare, or related experience preferred.
• Excellent verbal and written communication skills in English required. Ability to communicate in Spanish or Tagalog a plus.
• Strong organizational and time‑management abilities.
• Exceptional attention to detail and accuracy.
• Comfortable handling confidential and sensitive information.
• Ability to manage multiple priorities and follow through independently.
• Comfortable learning and using electronic databases, scheduling systems, Microsoft Office/Google Workspace, email, video conferencing, and other technology.
• Strong interpersonal skills and a professional, compassionate approach.
• Ability to work independently while communicating effectively with a remote team.
• Reliable internet connection and a suitable home workspace free from distraction.
• Experience working with older adults, families, healthcare providers, senior care, social services, or community resources is a plus.

Responsibilities

• Intake & Client Coordination: Respond to inquiries, conduct intake conversations, gather and document demographic, medical, functional, social, and financial information.
• Schedule consultations, assessments, follow‑ups, and coordinate communication between clients, families, referral partners, and internal team members.
• Maintain electronic files, databases, spreadsheets, and client tracking systems; prepare correspondence and reports.
• Provide general information about services and resources while maintaining appropriate professional boundaries.

Job description

Oasis Senior Advisors San Diego Inland seeks an Administrative Assistant / Intake Coordinator to support daily administrative functions and client intake remotely. This part-time role offers 20–30 hours weekly with potential to grow to full-time, during standard business hours.

You will manage inquiries, gather information, and coordinate communications while maintaining HIPAA-compliant confidentiality. Ideal candidates are organized, dependable, and compassionate, with experience in healthcare