Remote Grants Budget Specialist — Elevate Proposals

Washington University in St. Louis; United States; Remote; USD 53,000 - 91,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass transit benefit

Retirement plan

Job summary

Washington University in St. Louis's Bursky Public Health is seeking an experienced Grants Budget Specialist to support sponsored project lifecycle, helping faculty prepare competitive proposals and ensure timely submissions.

The role focuses on budgeting, justifications, subaward coordination, and compliance across pre-award activities. This primarily remote position requires collaboration with faculty and administrative staff, with monthly on-campus meetings and occasional in-person duties as

Qualifications

• Bachelor’s degree or combination of education and/or experience required.
• Minimum 2 years of relevant experience in pre-award or research administration.
• Experience with budgeting and proposals preferred.

Responsibilities

• Proposal / Grant Management: Perform pre-award duties in response to specific proposal guidelines and terms and conditions.
• Work with faculty in proposal preparation and submission.
• Manage budgeting, analysis, and justifications for proposals; gather information for protocols and non-technical proposal components.
• Stay current on federal and university developments regarding research administration and complex regulations.
• Coordinate submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
• Compile and ensure accurate regulatory compliance of necessary data from various sources.
• Work with PI to submit the entire grant according to established agency/university guidelines.
• Prepare and review all agency forms for submission.
• Enter grant budgeting documents online, as needed.
• Obtain PI and institutional signatures for proposal submissions.
• Initiate subaward setup through SUBS system.
• Upload pre-award documents and hand off to Post-award to enter fund number.
• Coordinate with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
• Award Management: Provide internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
• Monitor and work with PI to submit annual agency reports (e.g., RPPRs).
• Team with the Post-Award unit on revised budgets.
• Oversee and coordinate proper transfer of PI grants and contracts into Wash U.
• Research Compliance: Coordinate necessary proposal documents support with internal and external requests for grant-related information (biosketches, trainee information, and human/animal protocol approvals, other support).
• Research Reporting: Track and maintain online database via Monday.com of grants submitted, awarded, rejected, etc.

Skills

Analytical Thinking

Microsoft Excel

Microsoft Office

Written Communication

Oral Communications

Interpersonal Communication

Deadline Management

Grant Administration

IBM Cognos Analytics

Learning New Technologies

Maintaining Composure

Computer Literacy

Microsoft Word

Microsoft Teams

Workday Software

Education

Bachelor’s degree or combination of education and/or experience

Tools

RMS (Research Management System)

SUBS

Job description

Washington University in St. Louis's Bursky Public Health is seeking an experienced Grants Budget Specialist to support sponsored project lifecycle, helping faculty prepare competitive proposals and ensure timely submissions.

The role focuses on budgeting, justifications, subaward coordination, and compliance across pre-award activities. This primarily remote position requires collaboration with faculty and administrative staff, with monthly on-campus meetings and occasional in-person duties as