Remote-Friendly Administrative Assistant II (RISE THRIVE)

University of Wisconsin Madison; Madison (WI); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Generous vacation

Holidays

Sick leave

Retirement benefits

Job summary

The Wisconsin Institute for Discovery at the University of Wisconsin–Madison is seeking an organized Administrative Assistant II to support the RISE initiatives, primarily THRIVE HQ. You will manage meetings, coordinate events, communicate with campus and external partners, and support internal research funding competitions.

You will work in person at the WID office with remote work flexibility, leveraging tools like Workday, Word, Excel, and Zoom to keep operations smooth and compliant.

Qualifications

• Administering or managing projects, tasks, and deadlines using digital tools.
• Solving problems both independently and collaboratively.
• Communicating professionally with clients.

Responsibilities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Provides on-site setup, registration, troubleshooting, take down, and cleanup for events.
• Updates websites.
• Provides administrative support for internal research funding competitions.

Skills

Project management

Problem solving

Professional communication

Education

Bachelor's degree

Tools

Workday

Microsoft Word

Microsoft Excel

Adobe Acrobat

Google Drive

Box

Zoom

Microsoft Teams

SurveyMonkey Apply

Adobe design software

Canva

Job description

The Wisconsin Institute for Discovery at the University of Wisconsin–Madison is seeking an organized Administrative Assistant II to support the RISE initiatives, primarily THRIVE HQ. You will manage meetings, coordinate events, communicate with campus and external partners, and support internal research funding competitions.

You will work in person at the WID office with remote work flexibility, leveraging tools like Workday, Word, Excel, and Zoom to keep operations smooth and compliant.