Remote Administrative Assistant for RISE THRIVE

University of Wisconsin-Madison; Madison (WI); On-site; USD 33,062,000 - 38,573,000; Full time

Benefits offered by this job

Remote work flexibility

Job summary

The Wisconsin Institute for Discovery (WID) at UW–Madison seeks an organized Administrative Assistant II to support the RISE Initiatives, primarily THRIVE HQ. The role involves coordinating meetings, communicating with campus and external partners, and supporting internal research funding processes.

Applicants must work in-person at the WID office with remote work flexibility. The position offers benefits and opportunities to contribute to interdisciplinary health research across AI, EARTH, and

Qualifications

• Bachelor’s degree required.
• Experience administering projects, tasks, and deadlines with digital tools.
• Ability to solve problems independently and with others.
• Professional communication with clients.

Responsibilities

• Sends, receives, copies, and distributes communications per policy.
• Schedules logistics for meetings, conferences, travel, and operations.
• Maintains electronic/physical records per policy.
• Acts as first point of contact via phone, in person, and other media.
• Collects, analyzes, and prepares communications from established sources.
• Sets up and supports events on-site (registration, troubleshooting, etc.).
• Updates websites and internal pages.
• Provides administrative support for internal research funding competitions.

Skills

Project management

Communication

Scheduling

Problem solving

Client communication

Education

Bachelor’s degree

Tools

Workday

Microsoft Word

Excel

Adobe Acrobat

Google Drive

Box

Zoom

Microsoft Teams

SurveyMonkey Apply

Adobe/Canva

Job description

The Wisconsin Institute for Discovery (WID) at UW–Madison seeks an organized Administrative Assistant II to support the RISE Initiatives, primarily THRIVE HQ. The role involves coordinating meetings, communicating with campus and external partners, and supporting internal research funding processes.

Applicants must work in-person at the WID office with remote work flexibility. The position offers benefits and opportunities to contribute to interdisciplinary health research across AI, EARTH, and