Administrative Assistant

Rise Services, Inc.; Bullhead City (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Robust Benefits

Real world hands on experience

Job summary

RISE is hiring an Administrative Assistant to join our team and support clerical and administrative duties. The role involves greeting customers, handling HR/Admin tasks, onboarding, and maintaining employee records, with emphasis on accuracy and compliance.

Responsibilities include coordinating with Directors and staff, assisting with recruitment, processing paperwork, and ensuring smooth office operations. Bilingual Spanish is a plus and background check clearance is required.

Qualifications

• High School Diploma or GED required.
• Experience with clerical/administrative work and greeting the public by telephone and in person in a professional manner.
• Experience and proficient in using computer software including Microsoft Windows, Word, and Excel.
• Strong communication and organizational skills required. Also, must have the ability to problem solve, and to work independently as well as being committed to work with a team.
• Ability to write all necessary materials and communications relevant to the position and interpret policies, procedures, and other required information.
• Excellent organizational and time management skills, demonstrates attention to detail, exhibits patience and perseverance in completing tasks, demonstrates ability to handle multiple tasks and excellent follow-through skills.
• Must be able to successfully pass a background check and obtain a Level One Fingerprint Card clearance.
• Bilingual Spanish is a plus

Responsibilities

• Maintain a welcoming office atmosphere and greet all RISE customers.
• Support Directors and staff by accomplishing various administrative tasks including HCBS administrative support.
• Assist with hiring of new staff, including recruitment, managing applications and inquiries, and processing new hire paperwork.
• Interact with applicants, employees, and customers in a positive, enthusiastic, and professional manner.
• Conduct new employee onboarding and pre-service training.
• Follow-up on incomplete paperwork and training; communicate with supervisors as needed.
• Maintain accurate employee files and archive past records.
• Demonstrate knowledge of RISE policies and procedures and the types of supports provided.
• Maintain systems to assure compliance and improve processes.
• Schedule training classes and provide training and support to employees.
• Obtain/maintain employee time sheets and assist with payroll information

Skills

Communication

Organizational skills

Problem solving

Independent work

Education

High School Diploma or GED

Tools

Microsoft Windows

Microsoft Word

Excel

Job description

RISE is an innovative human services network originally established in 1987 for the purpose of moving individuals living in institutions into family settings. Since that time, services have grown to support children, adults, and families with a variety of needs across multiple states that include residential settings, day programs, employment assistance, managed care, and home and community based services. Since inception, our purpose and mission has remained constant. We create opportunities for and with the people we serve, their families, and for the men and women who work in the direct care profession.

Our mission is to create opportunities for and with people. This encompasses not only individuals and families for whom we provide services and supports to, but also employees and stakeholders. We believe in the individuals, families and employees who are part of our organization and that opportunities can and should be created through all of our actions.

We are hiring an Administrative Assistant to be a part of the RISE team and assist us to successfully implement our mission by providing clerical and administrative duties requiring the application of your excellent office skills. This is a great organization to work for and a great opportunity for a dedicated administrative assistant professional.

Job duties include, but are not limited to:

• Maintain a welcoming office atmosphere and greet all RISE customers.
• Support Director, Coordinators and Direct Support Professionals by accomplishing various administrative tasks as requested including HCBS administrative support and acting as a resource in assisting Residential, Day Programs (DTA) and HCBS teams in administrative and other duties.
• Assist with hiring of new staff, including recruitment, managing applications & inquiries and processing new hire paperwork
• Interact with applicants, employees, and all RISE customers in a positive, enthusiastic, and professional manner in person and on the phone, assisting them administratively and helping them communicate with others within RISE when necessary.
• Conduct new employee onboarding and pre-service training
• Follow-up on all incomplete paperwork and training in a professional and timely manner. Communicate with supervisors regarding employee problems with training and paperwork requirements.
• Maintain accurate employee files to include filing paperwork in a timely manner and recording information as necessary and archiving files of previous employees.
• Demonstrate knowledge regarding RISE policies and procedures, company changes, and the types of supports RISE provides in their region/district.
• Maintain systems to assure compliance with all requirements, provide feedback as requested, and improve systems in order to facilitate things running smoothly and efficiently.
• Schedule training classes. Provide training, technical assistance and support to employees as needed.
• Obtain/maintain employee time sheets, including electronic time tracking, and assist with conveying payroll information and provide feedback as requested

Qualifications

• High School Diploma or GED required
• Experience with clerical/administrative work and greeting the public by telephone and in person in a professional manner
• Experience and proficient in using computer software including Microsoft Windows, Word, and Excel
• Strong communication and organizational skills required. Also, must have the ability to problem solve, and to work independently as well as being committed to work with a team
• Ability to write all necessary materials and communications relevant to the position and interpret policies, procedures, and other required information
• Excellent organizational and time management skills, demonstrates attention to detail, exhibits patience and perseverance in completing tasks, demonstrates ability to handle multiple tasks and excellent follow-through skills
• Must be able to successfully pass a background check and obtain a Level One Fingerprint Card clearance
• Bilingual Spanish is a plus

Why RISE?

We truly believe that where you work matters-our employees make a positive difference in our client’s lives every day and in turn, our client’s bring sunshine to gloomy days.

Employment Perks with RISE

• Competitive Pay
• Robust Benefits
• Real world hands on experience

If you require reasonable accommodation for any part of the application process or hiring process, please submit your request through one of the following methods listed below:

• Dedicated fax [phone]
• Dedicated email [e-mail] DISABILITY ACCOMMODATION REQUESTS ONLY
• US mail - 4554 E Inverness Ave Mesa, AZ 85206- Attention Human Resources
• Dedicated phone – 1-866-242-2714 Option 1 (Employment Opportunities) DISABILITY ACCOMMODATION REQUESTS ONLY

RISE is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.