RISE THRIVE Admin Coordinator (Remote)

Universities of Wisconsin; Alabama; Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Generous vacation & sick leave

Insurance & retirement benefits

Job summary

University of Wisconsin–Madison is seeking an Administrative Assistant II/III to support the THRIVE HQ within the Wisconsin Institute for Discovery. The role focuses on organizing meetings, communicating with campus and external partners, and supporting internal funding competitions.

Hybrid in‑person work with remote flexibility, bachelor’s degree required, and a pathway to the Administrative Assistant II/III titles based on experience and qualifications. Generous benefits are provided.

Qualifications

• Administering or managing projects, tasks, and deadlines using digital tools.
• Solving problems both independently and collaboratively.
• Communicating professionally with clients.

Responsibilities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Provides on‑site setup, registration, troubleshooting, take down, and cleanup for events.
• Updates websites
• Provides administrative support for internal research funding competitions

Skills

Project management using digital tools

Problem solving

Professional communication

Education

Bachelor's degree

Job description

University of Wisconsin–Madison is seeking an Administrative Assistant II/III to support the THRIVE HQ within the Wisconsin Institute for Discovery. The role focuses on organizing meetings, communicating with campus and external partners, and supporting internal funding competitions.

Hybrid in‑person work with remote flexibility, bachelor’s degree required, and a pathway to the Administrative Assistant II/III titles based on experience and qualifications. Generous benefits are provided.