Remote Freelance Booking & Negotiation Manager

Playbill, Inc.; New York (NY); Hybrid; USD 34,000 - 62,000; Full time

Job summary

Playbill, Inc. is seeking a freelance Booking Manager to proactively pitch and manage live performance bookings, speaking engagements, appearances, and brand deals for our Broadway and touring talent roster.

You’ll shepherd engagements from outreach through negotiation, contracting, advancing, and settlement, using approved templates and fee floors. You are a sharp negotiator with meticulous follow-through, comfortable coordinating with presenters, brands, and internal teams.

Qualifications

• Experience in talent booking or live events.
• Proven negotiation and contract-follow-through under deadlines.
• Ability to manage deal memos, riders and usage rights.
• Comfort with escalation and quick decision-making.

Responsibilities

• Outreach + Pitching: Proactively identify and pitch assigned talent to presenters, buyers and brands that fit their routing, market and category.
• Inquiry + Negotiation: Manage inbound inquiries and holds; negotiate routine terms within approved fee floors and parameters; track offers to a decision.
• Contracting + Deal Memos: Prepare deal memos and contracts from approved templates; attach riders and usage rights terms; route for review and signature through DocuSign.
• Speaking, Appearances + Brand Deals: Manage non-performance engagements - paid speaking, personal appearances, keynotes, and brand/endorsement deals - including usage rights and category conflict checks.
• Advancing + Logistics: Confirm show-day details, travel and hospitality arrangements with presenters and the artist's team.
• Settlement + Closeout: Reconcile fees, track invoices and payments, and file the executed record in Asana/Airtable.

Skills

Negotiation

Outreach

Organization

Communication

Tools

Asana

Airtable

DocuSign

Job description

Playbill, Inc. is seeking a freelance Booking Manager to proactively pitch and manage live performance bookings, speaking engagements, appearances, and brand deals for our Broadway and touring talent roster.

You’ll shepherd engagements from outreach through negotiation, contracting, advancing, and settlement, using approved templates and fee floors. You are a sharp negotiator with meticulous follow-through, comfortable coordinating with presenters, brands, and internal teams.