Remote Finance Operations & Executive Support Associate

somewhere; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Confidential Real Estate Firm is seeking a Finance Operations Associate to handle invoicing, AP/AR, and reconciliations from a remote location. The role also supports executive operations and coordination with the President to ensure follow-through and timely deliverables.

The ideal candidate will bring at least 2+ years in a bookkeeping/finance operations role, strong QuickBooks skills, and excellent English communication.

Qualifications

• 2+ years in bookkeeping, finance operations, or blended finance/administrative role.
• Hands-on QuickBooks experience across invoicing, AP/AR, and reconciliations.
• Experience working with U.S.-based companies and U.S. financial practices.
• Excellent written and spoken English.
• Able to work full U.S. Eastern business hours on a sustainable, long-term basis.
• Strong organization, attention to detail, and discretion with confidential financial information.

Responsibilities

• Prepare and generate client invoices for internal review before they are sent.
• Manage accounts payable and receivable, and follow up on outstanding invoices.
• Perform account reconciliations and maintain accurate, organized records in QuickBooks.
• Support the local accounting lead by owning transactional work and flagging discrepancies.

Skills

Bookkeeping

Attention to detail

Organization

Discretion

Communication

Tools

QuickBooks

Job description

Confidential Real Estate Firm is seeking a Finance Operations Associate to handle invoicing, AP/AR, and reconciliations from a remote location. The role also supports executive operations and coordination with the President to ensure follow-through and timely deliverables.

The ideal candidate will bring at least 2+ years in a bookkeeping/finance operations role, strong QuickBooks skills, and excellent English communication.