Remote File Clerk

Avila Dental; Seattle (WA); Remote; USD 35,000 - 45,000; Full time

Job summary

A dental practice in Seattle is seeking a Remote File Clerk who will manage the filing and tracking of documents. Responsibilities include collecting and organizing documentation, maintaining an accurate record-keeping system, and ensuring confidentiality. The ideal candidate will have a high school diploma, along with at least one year of related experience, and possess strong communication skills. The position operates remotely, offering flexibility in work arrangements.

Qualifications

• 1+ years work experience in a similar position.
• Proficient with computers and office software.
• Excellent verbal and written communication skills.

Responsibilities

• Collect and organize documentation from various sources.
• Create, update, and file documentation properly.
• Retrieve records on request and deliver copies to relevant parties.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or GED

Tools

MS Office Word

MS Office Excel

Photocopy machine

Facsimile machine

Job description

At Avila Dental, you will experience a genuine sense of family and belonging. We strive to make your visit as pleasant and easy as possible by providingin-office comfortsandfirst-class services. Yourdentist in Northgate, Dr. Bello, is committed to only using the latest technology and most advanced techniques, so you leave with a stunning smile.

Job Description

We are looking to hire a conscientious Remote File Clerk to ensure our organization's records are correctly sequenced and filed, and to capture tracking information in electronic databases. The Remote File Clerk gathers documentation from internal departments, and codes material chronologically, numerically, alphabetically, and by subject matter. You will store hard copies of documents such invoices, receipts and forms, and create new files. You will retrieve information on request, ensure records are returned to appropriate locations, and request records from other external locations.

To ensure success you should have proficient understanding of the importance of accurate filling, and maintain an accurate record-keeping system. Preferred candidates are focused, organized and thorough.

• Collecting documentation from various sources.
• Assessing, organizing and coding documentation.
• Creating and updating files, and filing documentation in appropriate files.
• Destroying outdated files following protocol, or moving these to inactive storage.
• Scanning files regularly to ensure their correct positions and to search for missing records.
• Retrieving records on request and forwarding these to relevant parties.
• Making copies of and delivering records.
• Executing authorized changes to filing system.
• Assisting with phone inquiries.
• Receiving and forwarding mail and courier packages.

Qualifications

• High school diploma, GED, or suitable equivalent.
• 1+ years work experience in similar position.
• Proficient with using computers, and MS Office Word and Excel.
• Proficient with using photocopy and facsimile machines.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality of information.
• Outstanding communication skills, both verbal and written.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job Location