Remote Executive Support Lead for Leaders & Boards

American Cancer Society; California City (CA); Remote; USD 56,000 - 62,000; Full time

Job summary

The Executive Support, Senior Coordinator role at American Cancer Society provides high-level executive coordination and administrative support to 2-4 Market Leaders, serving as a trusted partner to keep leaders and donors informed, connected, and on track.

The position handles complex calendars, meeting prep, board support, and donor engagement, with opportunities to contribute to strategic initiatives and cross-team collaboration in a fully remote West Coast role.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3-5 years supporting executives and board coordination.
• Strong organizational, time-management, and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience coordinating complex calendars and meetings.

Responsibilities

• Coordinate complex Market Leader calendars and meetings with donors, boards, and executives.
• Prepare meeting agendas, briefing materials, and follow-up actions.
• Manage board recruitment, onboarding, and engagement logistics.
• Prepare board materials, biographies, and meeting packets.
• Coordinate CEO Against Cancer chapter meetings and events.
• Schedule donor cultivation and stewardship meetings; track commitments.
• Collaborate with centralized support to improve processes and service delivery.

Skills

Executive support

Calendar management

Board coordination

Communication

Project organization

Time management

Discretion & confidentiality

Stakeholder engagement

Education

Bachelor's degree

Tools

Salesforce

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

The Executive Support, Senior Coordinator role at American Cancer Society provides high-level executive coordination and administrative support to 2-4 Market Leaders, serving as a trusted partner to keep leaders and donors informed, connected, and on track.

The position handles complex calendars, meeting prep, board support, and donor engagement, with opportunities to contribute to strategic initiatives and cross-team collaboration in a fully remote West Coast role.