Administrative Assistant IV

Affirm; Oregon; Hybrid; USD 101,000 - 165,000; Full time

Benefits offered by this job

Health coverage

Tech stipends

Flexible time off

ESPP

Job summary

Affim is seeking an Administrative Assistant to support two Senior Executives on the Engineering Team. You will manage calendars, plan travel, and coordinate meetings and events to keep leaders’ time efficient.

You will work with the Administrative Assistant supporting the Product counterpart and collaborate with the Leadership Support Team. The role emphasizes AI tools and cross-functional coordination in a remote-first environment.

Qualifications

• 2-4 years of relevant administrative experience.
• Able to work independently and across teams.
• Experience at a rapidly growing company.
• Working knowledge of Google Suite and Microsoft Office.
• Experience with Navan and Zoom.

Responsibilities

• Provide administrative support to two Senior Executives on Engineering teams.
• Manage calendars and schedule meetings across time zones.
• Prepare meetings: agendas, slide decks, and attendee communications.
• Coordinate travel and submit expense reports.
• Attend meetings to manage Zoom and track action items.
• Coordinate team events and onsite/offsite meetings.
• Collaborate with Leadership Support Team to align priorities.

Skills

Calendar management

Travel planning

Google Suite

Microsoft Office

Zoom

Executive support

Cross-team collaboration

Tools

Navan

Job description

At Affim, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Senior Executives with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events and working onsite/offsite meetings
• Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives' Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
• Partner with the Leadership Support Team to coordinate needs across the wider affirm team
• Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
• Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.
• Familiarity working with engineering teams is desirable, but not required

What We Look For

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgement
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Demonstrates confidence and sound judgement by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives.
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Pay Grade - IEquity Grade - 3Employees new to Affim typically come in at the start of the pay range. Affim focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000USA base pay range (all other U.S. states) per year: $101,000 - $151,000

Please note that visa sponsorship is not available for this position.

Remote-first with flexibility built in

Affirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.

Benefits designed for you

• Health coverage at no cost: We cover 100% of premiums for employees and their dependents.
• Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.
• Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.
• Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy affirm stock at a discount.

We're committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we're happy to help.

For positions based in San Francisco or Los Angeles: Affim considers qualified applicants with arrest and conviction records, as required by law.