Remote Executive Assistant for Senior Leaders

Education First Consulting; United States; Remote; USD 66,000 - 81,000; Full time

Benefits offered by this job

Remote team

Telework subsidy

PD stipend

PTO & holidays

Insurance

401(k) match

Job summary

Education First seeks an experienced Executive Assistant to support three senior leaders and coordinate complex calendars, travel, and events for a fast-paced education policy consultancy. You will drive internal culture, lead logistics for client meetings and engagements, and ensure smooth project billing and expense reconciliation.

The role balances executive support with operational responsibilities in a remote, US-based team.

Qualifications

• Seasoned admin professional supporting multiple senior leaders.
• Strong ops/logistics handling across time zones.
• Self-motivated with initiative and outcome focus.

Responsibilities

• Own calendar management for internal, client, and project schedules.
• Coordinate travel logistics: flights, hotels, ground transport, receipts.
• Lead logistics for virtual and in-person client meetings and events.

Skills

Multi-Executive Mastery

Complex Operations

Proactive Problem-Solving

Trusted Relationship Builder

Attention to Detail

Solutions-Oriented

Tech-Savvy

AI-Curious

Tools

Google Workspace

MS Office

ClickUp

Calendly

Job description

Education First is seeking an experienced Executive Assistant to join our mission-driven education policy consultancy. Education First relies on highly organized, resourceful, tech savvy, and collaborative Executive Assistants who thrive in a fast-paced environment and keep our leaders, projects, and team connected.

Reporting to the Senior Manager of Administrative Operations, Executive Assistants manage complex calendars, event and travel logistics, and budget tracking and expense reconciliation. This role balances two core functions: providing Executive Support to three senior leaders, while serving as the administrative and logistics lead for in-person and virtual client meetings, convenings and engagements. Additionally, you will support building internal culture and contributing to the Executive Assistant Team's goals, learning, and initiatives.

Executive Support

• Own and drive calendar management for complex internal, client-based, and project-based scheduling
• Proactively prioritize and strategically manage conflicting appointments
• Field/triage requests from internal and external stakeholders
• Manage end-to-end travel for the leaders you support
• Secure flights, hotels, ground transportation and restaurant reservations as needed
• Serve as the first point of contact when travel disruptions occur
• Ensure all receipts (ride-shares, meals, incidentals) are collected and expensed ensuring accurate project billing
• Copyedit and support design of near final deliverables as needed
  
  

Administrative & Logistics Lead

• Serve as the Project Administrator, managing logistics for projects led by senior leaders
• Schedule internal, client calls, focus groups, interviews, and in-person meetings involving senior leaders
• Manage end-to-end virtual logistics, including registration, participant management, breakout rooms, interactive polls, and real-time tech troubleshooting
• Oversee in-person event operations, including venue and vendor sourcing, hotel booking, catering, supplies shipping, registration
• Partner with project teams and travel agents to coordinate travel for event attendees and speakers, send event communications, and process expense reimbursements
  

Internal Culture & Team Engagement

• Foster a rich Home Team and Internal Team culture
• Gift management for Home Team members' birthdays and special occasions
• Welcome new hires to Home Team
• Collaborate with Home Team leads on monthly meeting agendas and culture-building activities
• Contribute to EA team goals, learning, and initiatives
• Provide temporary coverage for other EAs on PTO/leave
  
  

Requirements

• Multi-Executive Mastery: You are a seasoned administrative professional skilled at supporting multiple senior leaders at once, each with their own projects, clients, and priorities, and you know how to juggle competing demands without dropping the ball
• Complex Operations & Logistics: You thrive managing conflicting priorities, cross-time-zone scheduling, end-to-end travel arrangements, and event/expense logistics
• Proactive Problem-Solving: You are a resourceful, self-motivated starter who anticipates barriers, takes initiative on critical projects, and delivers results autonomously
• Trusted Relationship Builder: You lead by influence, leveraging strong emotional intelligence and communication skills to build trust
• High Attention to Detail: You bring extreme organization and precision to deliverables, operations, and administrative functions
• Solutions-Oriented & Adaptable: You bring a service mindset to your work, staying flexible and customer-focused when priorities shift
• Tech-Savvy: You are fluent in standard administrative platforms (Google Workspace, MS Office, ClickUp, Calendly)
• AI-Curious: You're comfortable exploring and using generative AI and automation tools (e.g., Gemini, Claude, Copilot) to streamline document generation, synthesize information, and boost productivity
  
  

Benefits

• 100% remote, U.S. based team
• Firmwide in-person engagements once a year
• Telework subsidy
• Professional development stipend
• Foundational Bonding and Parental Leave
• 20 PTO days, 11 holidays, and two firmwide shutdown weeks
• Medical, dental, vision and life insurance
• 401(k) match
  
  

Compensation

The salary for this position is $73,600. Employees living in cities with higher cost of living may receive a location-based supplement equivalent to 1-5% of the base salary.