Remote Executive Assistant for Real Estate & Client Ops

Check Off Your List, LLC; Texas; Remote; USD 25,000 - 36,000; Part time

Job summary

Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our client and company growth. The position starts at $22/hr and offers flexible hours with 20+ hours per week to start.

The role emphasizes real estate support, onboarding communications, and calendar/relationship management across multiple clients while maintaining strict confidentiality and professional standards.

Qualifications

• 4 years of experience in an administrative role reporting directly to senior management.
• Experience in real estate support.
• Experience supporting brokers.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Ability to keep various companies' confidences.
• Promptness and a motivated self-starter.
• Confident and professional phone presence.
• Available to help with urgent requests.

Responsibilities

• Assist clients as directed.
• Maintain client relations and refine internal processes that support COYL and clients.
• Manage communication between various clients' upper management and employees, liaising with internal and external executives on projects and tasks.
• Plan and orchestrate work to ensure the client's priorities are met, organizational goals are achieved, and best practices are upheld.
• Contract-to-Close Management: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing.
• Documentation & Compliance: Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance.
• Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.
• Deadline Tracking: Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.
• Escrow & Title Support: Open escrow, manage earnest money deposits, and ensure all escrow documents are complete.
• System Maintenance: Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
• Other tasks as needed.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company.
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking
• All other tasks as needed

Skills

Admin experience

Real estate support

Broker support

Communication

Time management

MS Office

Flexible team player

Confidentiality

Phone presence

Urgent requests

Education

Associates degree

Tools

Active Campaign

Zoho

Pipedrive

Job description

Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our client and company growth. The position starts at $22/hr and offers flexible hours with 20+ hours per week to start.

The role emphasizes real estate support, onboarding communications, and calendar/relationship management across multiple clients while maintaining strict confidentiality and professional standards.