Remote Events & Marketing Operations Specialist

Colibri Group; Washington (District of Columbia); Híbrido; USD 42 000 - 65 000; Tempo integral

Resumo da oferta

Colibri Group in Washington, DC, is seeking a Marketing & Events Coordinator to translate event plans into seamless experiences for educators, school leaders, partners, and colleagues. This individual-contributor role focuses on hands-on event coordination, with ownership of defined marketing projects.

You will plan and execute in-person conferences, school visits, webinars, and information sessions—from timelines and vendors to registration, materials, on-site logistics, and post-event

Qualificações

• Approximately 1–3 years of relevant experience in event coordination, marketing operations, project coordination, or a related field.
• Direct involvement coordinating actual events, such as conferences, trade shows, webinars, school events, or partner experiences not simply attending them or promoting them
• Experience managing multiple moving pieces: timelines, vendors or stakeholders, registration, supplies, schedules, and last-minute changes
• Strong written and verbal communication, dependable follow-through, attention to detail, and confidence working across teams
• Comfort using project-management tools to track tasks and deadlines, or the ability to learn new systems quickly

Responsabilidades

• Coordinate event execution from planning through follow-up: schedules, registration, vendors, conference booths, travel, shipping, event materials, run-of-show details, and lead handoffs
• Serve as a hands-on operational contact for assigned in-person conferences and events; coordinate with internal partners and external vendors, and provide on-site support when needed
• Support different event sizes and formats, including up to approximately three large B2B conferences annually, approximately five to seven school/partner visits, and recurring virtual events
• Build practical event playbooks, checklists, timelines, and repeatable processes; flag missing details, dependencies, and risks early
• Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics so everything arrives where and when it is needed
• Coordinate assigned marketing and cross-functional projects in ClickUp or similar tools, keep ownership and deadlines visible, and support light marketing communications, editing, or quality checks as needed

Conhecimentos

Event coordination

Project coordination

Communication

Attention to detail

Team collaboration

Formação académica

Bachelor’s degree in a related discipline

Ferramentas

ClickUp

Asana

Monday.com

Descrição da oferta de emprego

Colibri Group in Washington, DC, is seeking a Marketing & Events Coordinator to translate event plans into seamless experiences for educators, school leaders, partners, and colleagues. This individual-contributor role focuses on hands-on event coordination, with ownership of defined marketing projects.

You will plan and execute in-person conferences, school visits, webinars, and information sessions—from timelines and vendors to registration, materials, on-site logistics, and post-event