Remote Dispatcher

VERT Environmental; San Diego (CA); Remote; USD 48,000 - 64,000; Full time

Job summary

Vert Environmental is seeking a highly organized remote Dispatcher to coordinate daily schedules and logistics for 20+ field technicians, supporting inspections and testing across California. You’ll optimize routes, manage courier services, and liaise with laboratories, the Technician Supervisor, and admin staff.

The role requires proactive scheduling decisions in a fast-paced environment, strong communication, and the ability to maintain accurate dispatch records while improving routing

Qualifications

• Minimum 2 years of experience in dispatching, scheduling, logistics, or related role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Ability to work remotely with a dedicated home office setup and reliable equipment.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, CRM platforms, scheduling systems, and routing/maps tools.
• Comfortable learning company-specific services and estimated service times.

Responsibilities

• Manage and optimize the daily dispatch schedule across service areas.
• Coordinate technician assignments based on location, availability, workload, and service times.
• Collaborate with supervisors to balance operational requirements and technician schedules.
• Monitor schedules in real-time and adjust for cancellations, delays, or conflicts.
• Serve as primary contact for field technicians on scheduling, routing, and logistics.
• Coordinate vehicle/equipment maintenance to minimize downtime.
• Manage courier and sample transportation logistics and deliveries.
• Use CRM and scheduling tools to maintain accurate assignments and notifications.

Skills

Dispatching

Scheduling

Logistics

Communication

Remote work

CRM platforms

Microsoft Office

Time management

Problem solving

Tools

CRM software

Scheduling systems

Maps & routing tools

Job description

• Department: Project Coordinating
• Role: Full-Time
• Type of Work: Remote
• Reports to: Project Coordinating Manager
• Working hours: Monday-Friday, 8 am-4:30 pm PST

Summary

We are seeking a highly organized and proactive remote Dispatcher to coordinate the daily schedules and logistics of our field technicians. The Dispatcher will optimize technician schedules, maximize job density across service territories, and help field teams stay focused on completing inspections and testing.

In this position, you’ll serve as a central point of contact for 20+ field technicians, working closely with the Technician Supervisor, Project Coordinating team, laboratories, and administrative staff. You’ll coordinate daily schedules, respond to real-time field issues, arrange vehicle and equipment maintenance, and manage courier routes to support efficient field operations.

The ideal candidate is organized, detail-oriented, comfortable working in a fast-paced environment, and able to make practical decisions when schedules or field conditions change.

What You’ll Do

• Manage and optimize the daily dispatch schedule across San Diego and the Quad-County service areas.
• Coordinate technician assignments based on location, availability, workload, job requirements, and estimated service times.
• Work closely with the Technician Supervisor to balance operational requirements with technician schedules, availability, and time-off requests.
• Monitor schedules throughout the day and make real-time adjustments for cancellations, delays, site access issues, scheduling conflicts, and other unexpected changes.
• Serve as a primary point of contact for field technicians regarding scheduling, routing, site access, and logistical issues.
• Proactively coordinate vehicle and equipment maintenance to maintain fleet readiness while minimizing disruption to technician schedules.
• Manage the daily Courier route to reduce unnecessary travel and administrative errands for field technicians.
• Coordinate sample drop-offs at laboratories and the delivery of supplies, equipment, and gear between the shop and field locations.
• Apply knowledge of service-specific time-to-complete requirements to create realistic schedules and prevent overbooking.
• Identify opportunities to improve routing, reduce unnecessary mileage, and increase technician productivity.
• Use CRM systems, scheduling platforms, and automation tools to maintain accurate assignments and facilitate client and technician notifications.
• Monitor scheduled jobs and proactively identify potential bottlenecks before they impact clients or field teams.
• Communicate schedule changes and operational updates clearly and promptly to technicians, supervisors, clients, and internal teams.
• Maintain accurate dispatch, scheduling, maintenance, and logistical records.
• Support continuous improvement of dispatch processes, routing strategies, and field operations.

Requirements

• Minimum 2 years of experience in dispatching, scheduling, logistics, field operations, project coordination, or a related role.
• Strong ability to organize tasks geographically and chronologically and create efficient schedules across multiple service areas.
• Experience coordinating multiple employees, vehicles, appointments, or field-based activities simultaneously.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong problem-solving skills and the ability to make timely decisions in a fast-paced environment.
• Ability to anticipate scheduling conflicts, identify operational bottlenecks, and develop practical solutions.
• Excellent verbal and written communication skills.
• Ability to work effectively with field technicians, supervisors, clients, laboratories, and internal teams.
• Ability to balance operational efficiency with technician availability, workload, and scheduling needs.
• Proficiency with Microsoft Office, CRM platforms, scheduling systems, and other business software.
• Comfortable using digital calendars, maps, routing platforms, and visual scheduling tools.
• Ability to learn company-specific services and understand estimated service times to build accurate schedules.
• Strong ability to manage changing priorities while maintaining accuracy and meeting deadlines.
• Proactive approach to improving efficiency and resolving operational challenges.
• English proficiency at B2 level or above.
• Proven remote work experience with a dedicated home office setup, reliable computer, quality headset, and stable internet connection.

Preferred Qualifications

• Experience dispatching field technicians, inspectors, service professionals, or other mobile teams.
• Experience in environmental testing, construction, facilities, maintenance, home services, or another field-service environment.
• Experience with CRM automation, conditional workflows, or automated scheduling and notification systems.
• Experience coordinating vehicle or equipment maintenance.
• Experience coordinating courier, delivery, or sample transportation logistics.

Success in This Role

Success in this position will be measured by the ability to:

• Maximize technician utilization and time spent performing fieldwork.
• Improve job density and reduce unnecessary mileage through effective scheduling and territory routing.
• Keep vehicle and equipment maintenance on schedule and minimize avoidable downtime.
• Resolve scheduling and field issues quickly while minimizing disruption to clients and technicians.
• Maintain accurate and balanced schedules that support efficient field operations.

Confidentiality

Managers and employees are expected to maintain the confidentiality of all company business records, including customer databases, employee information, client information, and business referral sources.

About Us

Vert Environmental is a leading third-party industrial hygiene consulting and testing company serving residential and commercial clients across California. For over a decade, we've been the trusted name in fast, accurate environmental testing for asbestos, lead, mold, and bacteria, supporting clients from initial inspection through remediation. Our certified professionals adhere to all local, state, and federal regulations.

Vert Environmental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.