Remote Developer Services Coordinator

Associated Asset Management (AAM), LLC; Tempe, Northern (AZ, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

AAM Corporate Office in Tempe, AZ is seeking an Administrative Specialist to support the Developer Services Department across regional communities, including New Mexico, Michigan, Ohio, Texas and Idaho. This is a fully remote position with geographic restrictions based on business requirements.

Responsibilities include monitoring internal sites, updating spreadsheets, attending developer meetings, taking meeting notes, gathering/saving/processing documents, and managing start-up paperwork.

Qualifications

• 3 years of proven success in Community Management.
• Experience with Developer Communities.
• Budget and financial administration knowledge.
• Valid driver’s license.

Responsibilities

• Update and monitor SharePoint (Intranet) site and follow up with clients.
• Coordinate with Developer Services team members to obtain start-up items.
• Move documents from BD folder to community folder after entity setup in VMS.
• Update developer/builder spreadsheets and tracking sheets.
• Prepare Board and Design Review Committee resolutions and obtain signatures.
• Perform administrative tasks including downloading and saving files and updating MAT.
• Coordinate startup of new communities including EIN, W-9, and address list receipts.
• Update existing W-9 forms as needed.
• Prepare transition books for managers as requested.
• Attend developer meetings in person or remotely and take notes.
• Audit files and update templates for compliance.
• Coordinate sending/receiving information via DocuSign.
• Manage Billing and Closing Instructions dashboards.
• Enter metadata into VMS for new communities and CCR references.
• Complete Insurance Quote Request forms for startup communities.
• Prepare and improve landscape RFPs and budgets documents.
• Enter Boardvue start-up tasks.

Skills

Excellent interpersonal skills

Time management

Self-direction

Professional communication

Teamwork / collaboration

Education

High School or better

Tools

DocuSign

Job description

AAM Corporate Office in Tempe, AZ is seeking an Administrative Specialist to support the Developer Services Department across regional communities, including New Mexico, Michigan, Ohio, Texas and Idaho. This is a fully remote position with geographic restrictions based on business requirements.

Responsibilities include monitoring internal sites, updating spreadsheets, attending developer meetings, taking meeting notes, gathering/saving/processing documents, and managing start-up paperwork.