Remote Contract Specialist: Negotiation & Compliance

Stella Contracting, Inc

Philadelphia (Philadelphia County)

Hybrid

USD 80,000 - 105,000

Full time

5 days ago

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Benefits offered by this job

Remote or hybrid options

Professional development

Certification support

Job summary

Stella Contracting, Inc. is seeking an experienced Contract Specialist for a full-time contract role. You will draft, review, and administer contracts and SOUs, manage lifecycle activities, and ensure compliance across legal, procurement, and finance teams.

The role requires 3+ years in contract administration, strong negotiation and communication skills, and proficiency with Word/Excel. Remote or hybrid work options may be available depending on project needs.

Qualifications

Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or related field.
3+ years of professional experience in contract administration, contract management, procurement, purchasing, or related field.
Strong understanding of contract lifecycle management and commercial agreements.
Experience reviewing contracts, statements of work, pricing schedules, vendor agreements, and service arrangements.
Strong negotiation, analytical, organizational, and problem-solving skills.
Excellent written and verbal communication skills.
Strong attention to detail and ability to manage confidential contractual and financial information.
Proficiency with Microsoft Office, particularly Word and Excel.
Experience with contract management systems, ERP platforms, or procurement software is preferred.
Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
Ability to interpret contractual requirements and communicate them effectively to stakeholders.
Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
Contract management certifications such as CPCM, CFCM, CCCM, or similar are preferred but not required.

Responsibilities

Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.
Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.
Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.
Support negotiations with vendors, suppliers, clients, contractors, and service providers.
Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.
Maintain accurate and organized contract records, documentation, correspondence, and approval information.
Identify contractual risks, inconsistencies, and compliance concerns and escalates issues when appropriate.
Prepare contract summaries, reports, status updates, and management documentation.
Track contract performance, spending, changes, commitments, and deliverables.
Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.
Coordinate contract approvals and ensure required signatures and supporting documentation are completed.
Support contract modifications, extensions, renewals, and termination activities.
Communicate contractual requirements and obligations clearly to internal teams and external partners.
Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.
Support audits, compliance reviews, and contract-related inquiries.
Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.