Remote Contract Specialist - Lifecycle & Negotiations

Stella Contracting, Inc; New York (NY); Hybrid; USD 80,000 - 105,000; Full time

Benefits offered by this job

Remote or hybrid work options

Job summary

Stella Contracting, Inc is seeking an experienced Contract Specialist for a full-time contract role in the United States. You will support development, review, negotiation, execution, and administration of contracts across procurement, legal, finance, operations, and business teams.

The role focuses on ensuring accuracy, compliance, cost-effectiveness, and alignment with organizational objectives, with remote or hybrid work options depending on project needs.

Qualifications

• Bachelor's degree in a related field.
• 3+ years of professional experience in contract administration or related field.
• Strong understanding of contract lifecycle management and commercial agreements.
• Experience reviewing contracts, statements of work, pricing schedules, vendor agreements, and service arrangements.
• Strong negotiation, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage confidential contractual and financial information.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with contract management systems, ERP platforms, or procurement software is preferred.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Ability to interpret contractual requirements and communicate them effectively to stakeholders.
• Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
• Contract management certifications such as CPCM, CFCM, CCCM, or similar are preferred but not required.

Responsibilities

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.
• Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.
• Support negotiations with vendors, suppliers, clients, contractors, and service providers.
• Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and compliance concerns and elevate issues when appropriate.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, commitments, and deliverables.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.
• Coordinate contract approvals and ensure required signatures and supporting documentation are completed.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contractual requirements and obligations clearly to internal teams and external partners.
• Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.
• Support audits, compliance reviews, and contract-related inquiries.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.

Skills

Negotiation

Analytical

Organizational

Problem-solving

Written and verbal communication

Attention to detail

Stakeholder management

Contract negotiation

Education

Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or related field

Tools

Microsoft Office (Word, Excel)

Contract management systems

ERP platforms / procurement software

Job description

Stella Contracting, Inc is seeking an experienced Contract Specialist for a full-time contract role in the United States. You will support development, review, negotiation, execution, and administration of contracts across procurement, legal, finance, operations, and business teams.

The role focuses on ensuring accuracy, compliance, cost-effectiveness, and alignment with organizational objectives, with remote or hybrid work options depending on project needs.