Senior Clinical Trial Supplies Associate – Client Dedicated

Jobtailor; New Jersey; On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in New Jersey is seeking a detail-oriented Clinical Supply Associate to support end-to-end supply chain activities for clinical trials. You will monitor inventory, coordinate procurement, and ensure regulatory compliance across GCP/ICH/GMP frameworks.

The role requires strong MS Office skills, Veeva experience, and the ability to multitask in a fast-paced CRO/pharma environment. Travel up to 10% may be required.

Qualifications

• Bachelor’s degree or equivalent in life sciences or related field.
• 2+ years in a CRO/pharma/biotech setting.
• Strong knowledge of GCP, ICH guidelines, GMP, and regulatory requirements.
• High proficiency in English.
• Ability to multitask and meet deadlines.
• Self-motivated and able to work independently.
• Proficient with MS Office.
• Willingness to travel up to 10%.

Responsibilities

• Monitor clinical supply inventory levels, trends, and potential supply risks.
• Support supply forecasting, metrics reporting, and inventory tracking activities.
• Process requisitions and coordinate procurement of comparator drugs and ancillary supplies.
• Coordinate clinical supply shipments, depot transfers, and site return logistics.
• Track shipment delivery schedules and assist with temperature excursion investigations and resolution.
• Maintain study documentation, including EDLs, comparator records, and eTMF documentation.
• Support QA/QP release requests, inspection readiness activities, and pack-and-label reconciliation processes.
• Assist with IRT activities, including user access management, alert monitoring, and UAT.
• Conduct product compatibility research and maintain related data in approved databases and tracking tools.
• Manage clinical supply system records, shared mailboxes, and documentation uploads within Veeva.
• Operate independently with minimal day-to-day oversight and may coordinate activities of other Clinical Trial Supplies Associates.

Skills

Clinical Supply Management

Good Clinical Practice

Inventory Tracking

Veeva Proficiency

Procurement Coordination

Education

Bachelor’s Degree or equivalent

Tools

Veeva

MS Office Applications

Interactive Response Technology

Job description

• Monitor clinical supply inventory levels, trends, and potential supply risks
• Support supply forecasting, metrics reporting, and inventory tracking activities
• Process requisitions and coordinate procurement of comparator drugs and ancillary supplies
• Coordinate clinical supply shipments, depot transfers, and site return logistics
• Track shipment delivery schedules and assist with temperature excursion investigations and resolution
• Maintain study documentation, including Expected Document Lists (EDLs), comparator records, and Electronic Trial Master File (eTMF) documentation
• Support QA/QP release requests, inspection readiness activities, and pack-and-label reconciliation processes
• Assist with Interactive Response Technology (IRT) activities, including user access management, alert monitoring, and User Acceptance Testing (UAT)
• Conduct product compatibility research and maintain related data in approved databases and tracking tools
• Manage clinical supply system records, shared mailboxes, and documentation uploads within Veeva
• Operate independently with minimal day-to-day oversight and may coordinate activities of other Clinical Trial Supplies Associates

Requirements

• Bachelor’s Degree (or equivalent) level of education, preferably in a related field or focused on life sciences
• 2+ years of experience in a contract research organization (CRO), pharmaceutical, or biotechnology company
• Strong knowledge of Good Clinical Practice, ICH guidelines, Good Manufacturing Practice, and other applicable regulatory requirements
• High level of competency in English language
• Ability to perform several tasks simultaneously to meet deadlines
• Self-motivation and ability to work independently
• High proficiency with MS Office Applications
• Ability to travel as necessary (up to 10%)

Core Competencies

Demonstrates expertise in clinical supply management, including inventory tracking, procurement coordination, and compliance with regulatory standards. Proficient in utilizing tools like Veeva and MS Office to support clinical trial operations and documentation.

Highest-signal resume keywords

• Clinical Supply Management
• Good Clinical Practice
• Inventory Tracking
• Veeva Proficiency
• Procurement Coordination

Hard Skills

• Inventory Tracking
• Procurement Coordination
• Regulatory Compliance
• Data Management
• Temperature Excursion Investigation
• User Acceptance Testing
• Metrics ReportingDocument Management
• Supply Forecasting
• Product Compatibility Research

Soft Skills

• Self-Motivation
• Ability to Work Independently
• Multitasking
• Deadline Management

Industry Keywords

• Contract Research Organization
• Pharmaceutical
• Biotechnology
• ICH Guidelines
• Good Manufacturing Practice

Tools & Technologies

• Veeva
• MS Office Applications
• Interactive Response Technology