Remote Chief of Staff: Global Ops Partner & Growth Catalyst

Pearl Talent; United States; Remote; USD 90,000 - 140,000; Full time

Benefits offered by this job

Remote work

Competitive salary

PTO

Health coverage

Mentorship

Learning & development

Global networking

Job summary

Pearl Talent is seeking a Chief of Staff to partner with the COO, manage executive workflows, and drive operational initiatives. You will own calendar management, cross-functional project tracking, and client account support while building scalable processes and dashboards.

Remote-friendly role with EST overlap. Strong emphasis on English and Spanish communication, data-driven updates, and proactive problem solving as the company scales.

Qualifications

• 4+ years of experience in executive support, project management, business operations, or a similar execution-focused role.
• Hands-on use of Microsoft Outlook for executive calendar and inbox management.
• Microsoft Excel for reporting and tracking (pivot tables, dashboards, data organization).
• Experience building and maintaining project trackers or dashboards in Smartsheet.
• Experience coordinating cross-functional projects with multiple stakeholders, timelines, and deliverables.
• At least one task-management, tracking, or process system built or improved, documented on CV.
• C1+ English and C1+ Spanish (CEFR).

Responsibilities

• Manage the COO’s calendar, meetings, and competing priorities.
• Run Outlook inbox management and executive follow-ups.
• Track key commitments, deadlines, and action items.
• Set up task-management systems that improve executive productivity.
• Coordinate stakeholders, timelines, and deliverables across business functions.
• Maintain project trackers, operational dashboards, and reports in Smartsheet and Excel.
• Support administrative processes for corporate operations, compliance, and internal functions.
• Identify inefficiencies and recommend process improvements.
• Support administrative and operational work for key client accounts.
• Coordinate billing documentation, compliance attestations, and recurring client requests.
• Communicate with internal and external stakeholders in English and Spanish.
• Track outstanding client deliverables and support account performance reporting.
• Prepare clear updates on project status, priorities, and business performance.
• Organize and visualize operational and financial data for leadership decisions.

Skills

Executive support

Project management

Operations

Outlook mastery

Excel

Smartsheet

Bilingual English/Spanish

Tools

Smartsheet

Excel

Todoist

Job description

Pearl Talent is seeking a Chief of Staff to partner with the COO, manage executive workflows, and drive operational initiatives. You will own calendar management, cross-functional project tracking, and client account support while building scalable processes and dashboards.

Remote-friendly role with EST overlap. Strong emphasis on English and Spanish communication, data-driven updates, and proactive problem solving as the company scales.