Remote Certified Payroll Admin Specialist

Willdan; California; Hybrid; USD 55,000 - 63,000; Full time

Job summary

Willdan in Northern California seeks an Administrative Assistant specialized in Certified Payroll to manage California prevailing wage compliance across commercial projects. The role demands organizing a high-volume workflow, guiding subcontractors, and ensuring accurate reporting on established timelines.

You will support onboarding, setup, reporting systems, and submission procedures while explaining requirements clearly to teams. Strong Excel and AI-assisted drafting skills are valued.

Qualifications

• Minimum of five years of experience in California commercial construction or California Public Works.
• Expert-level proficiency with LCP Tracker and California DIR ECPR; Elation and PRISM are a bonus.
• Experience supporting compliance reviews, audits, and payroll discrepancy resolutions.
• Thorough understanding of certified payroll administration from onboarding through closeout.
• Ability to explain certified payroll requirements clearly to subcontractors with varying experience.
• Attention to detail and ability to manage high-volume, multi-project workloads.
• Strong communication via phone and email with stakeholders.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to use AI tools to support drafting while protecting confidential information.

Responsibilities

• Review project and agency requirements at startup and gather required forms and schedules.
• Set up projects in compliance tracking systems and maintain files from start to closeout.
• Coordinate with teams to identify subcontractor activity and collect startup documentation before work begins.
• Review payroll reports for accuracy and compliance with prevailing wage requirements; identify discrepancies.
• Track weekly payroll, monthly forms, and agency documents; address missing or delinquent submissions.
• Provide hands-on training to subcontractors on forms, systems, and submission procedures.
• Communicate with stakeholders to resolve compliance issues and provide accurate status updates.
• Assist with audits, reporting, and closeout documentation.
• Identify improvement opportunities to streamline communication and workflow.

Skills

Payroll compliance

Attention to detail

Prioritization

Communication

Tools

LCP Tracker

ECPR

PRISM

Microsoft Excel

Outlook

Job description

Willdan in Northern California seeks an Administrative Assistant specialized in Certified Payroll to manage California prevailing wage compliance across commercial projects. The role demands organizing a high-volume workflow, guiding subcontractors, and ensuring accurate reporting on established timelines.

You will support onboarding, setup, reporting systems, and submission procedures while explaining requirements clearly to teams. Strong Excel and AI-assisted drafting skills are valued.