Remote Billing Specialist — Invoicing & AR Expert

Tenzing Limited; Princeton (NJ); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Berlitz is seeking a detail-oriented Billing Coordinator to ensure accurate and timely invoicing across language instruction, cultural consulting, testing and corporate training services. You will collaborate with Sales, Operations, Finance, and Client Success to prepare invoices and resolve discrepancies in a multinational environment.

The role requires strong accuracy, organizational skills, and the ability to work cross-functionally to support month-end processes and client relationships.

Qualifications

• Minimum 2 years in billing, AR, finance, or accounting.
• Experience in service-based or multinational organizations preferred.
• Experience with ERP or accounting systems is highly desirable.
• Experience with client portals (Ariba, Coupa, Oracle, etc.) is preferred.

Responsibilities

• Prepare, review, and process customer invoices in accordance with contracts and policies.
• Accurately post payments to invoices.
• Verify billing information, purchase orders, pricing, discounts, and client-specific billing requirements.
• Coordinate with Sales, Operations, and Program Management to ensure billing data accuracy.
• Investigate and resolve billing discrepancies, invoice disputes, and customer inquiries promptly.
• Monitor outstanding invoices for follow-up collection.
• Maintain accurate customer billing records in financial and CRM systems.
• Assist with month-end and year-end closing activities by reconciling billing transactions and preparing supporting reports.
• Generate recurring invoices and process billing adjustments, credits, cancellations and refunds.
• Ensure compliance with company financial policies, internal controls, and applicable accounting standards.
• Support process improvement initiatives by identifying opportunities to streamline billing workflows and improve accuracy.
• Prepare ad hoc billing reports and financial analyses.
• Maintain confidentiality of customer financial information.
• Other responsibilities and special projects may be assigned as needed.

Skills

Attention to detail

Organizational skills

Time management

Analytical skills

Communication skills

Customer-focused

Excel proficiency

ERP/billing software experience

Cross-functional collaboration

Education

Associate or Bachelor's degree in Accounting or related field

Tools

ERP systems

Oracle/Coupa/Ariba

Billing software

CRM/ERP familiarity

Job description

Berlitz is seeking a detail-oriented Billing Coordinator to ensure accurate and timely invoicing across language instruction, cultural consulting, testing and corporate training services. You will collaborate with Sales, Operations, Finance, and Client Success to prepare invoices and resolve discrepancies in a multinational environment.

The role requires strong accuracy, organizational skills, and the ability to work cross-functionally to support month-end processes and client relationships.