Remote Billing & Invoicing Analyst

RR Donnelley; Illinois; On-site; USD 34,440 - 50,929; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Disability insurance

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Adoption assistance

Employee discounts

Job summary

RRD, a leader in marketing, packaging, print, and business services, seeks a Billing Analyst in Illinois to manage all aspects of client billing, from prebills to invoices, ensuring compliance with guidelines and accurate reporting. The role supports month‑end processes and special assignments, with a strong emphasis on data accuracy and cross‑functional coordination.

The position requires at least two years of billing experience in a professional setting, proficiency with DMS and Excel, and the

Qualifications

• Associate’s Degree or advanced degree in Business, Accounting, or Finance; commensurate experience may be considered in lieu of education.
• Minimum two years of billing experience in a law‑firm or professional organization
• Experience with client Document Management Systems (DMS)
• Ability to create spreadsheets, manipulate data and generate reports
• Detail oriented with excellent organizational and time‑management skills
• Ability to multitask and meet stringent deadlines in a fast‑paced environment
• Ability to work effectively in a team environment as well as taking ownership for individual assignments
• Excellent verbal and written communication skills with ability to effectively present results to senior management
• Advanced knowledge of Microsoft Office products, with a strong background in Excel
• Experience with Aderant or Elite/Elite 3E and/or business intelligence products strongly preferred
• 10‑key calculator proficiency strongly preferred

Responsibilities

• Generate and distribute prebills/proformas, assist with month end processing, draft correspondence, perform time and expense transfers and edits, generate reports, manage timeliness of billing, allocate unapplied funds, perform write‑offs, cancellations, and post and mail invoices.
• Prepare attorney/client invoices, including but not limited to fixed fee, batch, retainer, contingency, etc.
• Ensure accuracy of work product, determine appropriate bill formats, prepare spreadsheets or supplemental billing documents, manage client billing requirements/guidelines, understand firm/client fee arrangements, prepare bills for electronic processing, coordinate necessary client/matter changes
• Perform time entry narrative edits and best practice proofreading
• Assist customers with billing inquiries, troubleshoot issues and follow‑up with operational areas
• Review and edit time entries to ensure compliance with client guidelines
• Create and maintain required spreadsheets to track/monitor various functions as needed.
• Special projects as assigned.
• Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies.

Skills

Billing experience

DMS experience

Excel

Data analysis

Time management

Communication skills

Teamwork

Confidentiality

Cross-functional collaboration

Attention to detail

Education

Associate’s Degree or advanced degree in Business, Accounting, or Finance

Tools

Aderant/Elite/3E

BI tools

MS Office suite

Job description

RRD, a leader in marketing, packaging, print, and business services, seeks a Billing Analyst in Illinois to manage all aspects of client billing, from prebills to invoices, ensuring compliance with guidelines and accurate reporting. The role supports month‑end processes and special assignments, with a strong emphasis on data accuracy and cross‑functional coordination.

The position requires at least two years of billing experience in a professional setting, proficiency with DMS and Excel, and the