Remote Bid & Proposal Lead – Cross-Functional

World Fuel Services, Inc.; Houston (TX); On-site; USD 65,000 - 78,000; Full time

Job summary

World Fuel Services, Inc. is seeking a highly organized Bid & Proposal Coordinator to support our North American Land business, serving as the central point for competitive bids, proposals, and opportunities.

You will coordinate end-to-end processes across Sales, Supply, Transportation, Finance, Legal, and Operations to ensure accurate, compliant submissions. The role offers remote work from the U.S. with a strong emphasis on structure, deadlines, and stakeholder alignment.

Qualifications

• 3-5 years of experience in proposal management, project coordination, contract administration, project management, change management, sales operations, procurement coordination, or a related role.
• Strong organizational and project management skills.
• Ability to manage multiple deadlines and competing priorities simultaneously.
• Experience coordinating activities across multiple teams and stakeholders.
• Proven ability to influence and drive progress without direct authority.
• Exceptional attention to detail and commitment to accuracy.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

Responsibilities

• Coordinate the end-to-end bid and proposal process for commercial, industrial, and government opportunities.
• Manage timelines, deliverables, and submission schedules to ensure deadlines are met.
• Serve as the primary point of coordination across Sales, Supply, Transportation, Finance, Legal, Operations, and other business partners.
• Gather, organize, and track information needed for customer proposals and bid submissions.
• Review bid requirements and ensure submissions are accurate, complete, and compliant.
• Prepare, edit, organize, and maintain proposal documents and supporting materials.
• Support contract administration and related documentation requirements.
• Help identify process improvements that increase efficiency, consistency, and submission quality.
• Maintain organized records, tracking tools, and proposal libraries.

Skills

Organizational skills

Project coordination

Communication skills

Multitasking

Stakeholder management

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

World Fuel Services, Inc. is seeking a highly organized Bid & Proposal Coordinator to support our North American Land business, serving as the central point for competitive bids, proposals, and opportunities.

You will coordinate end-to-end processes across Sales, Supply, Transportation, Finance, Legal, and Operations to ensure accurate, compliant submissions. The role offers remote work from the U.S. with a strong emphasis on structure, deadlines, and stakeholder alignment.