Remote Assistant Controller – SaaS & NetSuite Expert

ActivTrak; Oregon; Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Remote within the US

Competitive compensation and benefits

Minimal travel

Job summary

ActivTrak is seeking an Assistant Controller to oversee accounting operations with two direct reports, focusing on month-end close, revenue recognition, audit coordination, tax compliance, and systems integration. This role reports to the Controller and ensures timely and accurate financial reporting.

Responsibilities include managing journal entries, reconciliations, payroll, AR/AP, internal controls, and leveraging AI tools to accelerate close and improve reporting accuracy in a high-growth

Qualifications

• Bachelor's or Master's degree in Accounting.
• 5 years of accounting experience with 1 year as an Assistant Controller or 3–4 years as an Accounting Manager.
• Experience mentoring and training in a team environment.
• Advanced knowledge of ASC 606 revenue recognition and SaaS accounting.
• Hands-on NetSuite experience and accounting automation proficiency.

Responsibilities

• Oversee day-to-day accounting operations including journal entries, account reconciliations, and general ledger maintenance.
• Process bi-weekly payroll, ensuring accurate and timely payroll transactions.
• Oversee accounts payable, accounts receivable, and cash management processes.
• Implement and maintain internal controls and accounting policies.
• Lead account analysis and variance investigation.
• Identify opportunities to leverage AI and automation tools to streamline reconciliations, journal entry preparation, and variance analysis.
• Evaluate and implement AI-enabled accounting tools and workflow automations within day-to-day operations.
• Execute month-end close procedures and prepare closing schedules.
• Manage accruals, prepayments, and other period-end adjustments.
• Consolidate financial data and prepare preliminary results for management review.
• Identify and resolve month-end issues in coordination with cross-functional teams.
• Own revenue recognition process under ASC 606 (GAAP standards).
• Review and validate revenue transactions, contracts, and performance obligations.
• Calculate and record revenue adjustments, deferred revenue, and revenue reclassifications.
• Prepare revenue schedules and documentation for internal and external audits.
• Work with the RevOps department on billing and integration related tasks that directly impact revenue.
• Assist the Controller with external auditors and coordinate audit activities.
• Prepare audit schedules, trial balances, and supporting documentation.
• Address auditor findings and implement corrective actions.
• Manage audit timelines and ensure timely responses to audit requests.
• Assist the Controller with external tax team requests for federal, state, and local tax returns.
• Maintain tax schedules, accruals, and documentation.
• Track and report on tax-related items, including payroll taxes and sales tax.

Skills

Month-end close

ASC 606 knowledge

SaaS accounting

AI automation adoption

Mentoring & training

Cross-functional collaboration

Financial reporting

Payroll processing

Education

Bachelor's or Master's degree in Accounting

Tools

NetSuite

Chargebee

Zuora

Stripe

Avalara

Airbase

Ramp

Rippling

Claude.ai

Job description

ActivTrak is seeking an Assistant Controller to oversee accounting operations with two direct reports, focusing on month-end close, revenue recognition, audit coordination, tax compliance, and systems integration. This role reports to the Controller and ensures timely and accurate financial reporting.

Responsibilities include managing journal entries, reconciliations, payroll, AR/AP, internal controls, and leveraging AI tools to accelerate close and improve reporting accuracy in a high-growth