Remote Administrative Specialist - Streamline Ops & Docs

Simera; United States; Remote; USD 52,000 - 68,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide cross-functional administrative and operational support across the organization. The role emphasizes organized record-keeping, task coordination, and timely communication with internal teams and external contacts.

Ideal candidates will manage calendars, prepare reports, and maintain digital filing systems while supporting onboarding and process improvements.

Qualifications

• Experience providing administrative support and managing documents.
• Ability to work independently and with remote teams.
• Strong written and verbal communication.
• Solid time-management and ability to meet deadlines.
• Proficient with Google Workspace or Microsoft Office.
• Ability to adapt to changing priorities.
• Reliable internet connection for remote work.
• English proficiency for English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Task prioritization

Problem solving

Independence

Discretion

Initiative

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide cross-functional administrative and operational support across the organization. The role emphasizes organized record-keeping, task coordination, and timely communication with internal teams and external contacts.

Ideal candidates will manage calendars, prepare reports, and maintain digital filing systems while supporting onboarding and process improvements.