Remote Administrative Specialist—Executive Support

allstate; Illinois; On-site; USD 63,000 - 95,000; Full time

Benefits offered by this job

Connectivity reimbursement

Job summary

Allstate is seeking an Administrative Assistant Specialist to support the property team by handling routine tasks, preparing presentations, and coordinating meetings either virtually or in person. The role involves calendar management, travel arrangements, and processing expenses, with a focus on accuracy and proactive problem-solving.

The position emphasizes strong communication, organization, and the ability to support an Officer with policy and procedural knowledge, while delivering

Qualifications

• Strong written and verbal communication skills, including drafting professional correspondence
• Proficiency in managing calendars, travel arrangements, and coordinating meetings or events
• Familiarity with budgeting and expense tracking, including invoice processing
• Skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other business tools

Responsibilities

• Work on a variety of special projects and maintain communication with interested parties
• Independently draft/compose routine correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
• Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices
• Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
• Open, sort, review and organize incoming/outgoing correspondence
• Proactively take responsibility for calendar management by maintaining appointment schedules
• Create, format, type, proof, and finalize reports and presentations

Skills

Calendar management

Clerical skills

Communication

Confidentiality

Detail-oriented

Executive calendar management

Office administration

Organizing

Problem solving

Team problem solving

Tools

Microsoft Office Suite

Job description

Allstate is seeking an Administrative Assistant Specialist to support the property team by handling routine tasks, preparing presentations, and coordinating meetings either virtually or in person. The role involves calendar management, travel arrangements, and processing expenses, with a focus on accuracy and proactive problem-solving.

The position emphasizes strong communication, organization, and the ability to support an Officer with policy and procedural knowledge, while delivering