Remote Administrative & Scheduling Specialist

simera-talent; San Francisco (CA); Remote; USD 52,000 - 72,000; Full time

Job summary

Simera-talent is seeking a highly organized Administrative Assistant to provide essential administrative and operational support for daily activities in a distributed team environment. The role emphasizes proactive communication, meticulous record-keeping, and reliable coordination across internal and external contacts.

You will manage calendars, prepare documents, handle data entry, and assist with travel arrangements as needed, while maintaining confidentiality and supporting managers and

Qualifications

• 4+ years in Administrative roles or similar duties.
• Strong written and verbal communication in English.
• Proficient with MS Office or Google Workspace and calendars.

Responsibilities

• Provide general administrative support to the team.
• Manage calendars, meetings, and appointments.
• Organize digital files, documents, and records.
• Prepare documents, reports, presentations, and spreadsheets.
• Respond to emails and routine inquiries professionally.
• Coordinate meetings and team activities.
• Assist with data entry and record maintenance.
• Track deadlines and follow-ups for timely completion.
• Assist with travel arrangements, expenses, and invoices as needed.
• Maintain confidentiality of company information.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Time management

MS Office / Google Workspace

Email & calendar tools

Data entry

Stakeholder communication

Problem solving

Independent work

Discretion & confidentiality

Tools

Microsoft Office

Google Workspace

Document management systems

Job description

Simera-talent is seeking a highly organized Administrative Assistant to provide essential administrative and operational support for daily activities in a distributed team environment. The role emphasizes proactive communication, meticulous record-keeping, and reliable coordination across internal and external contacts.

You will manage calendars, prepare documents, handle data entry, and assist with travel arrangements as needed, while maintaining confidentiality and supporting managers and