Remote Administrative & Operations Coordinator

Invicta Software; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Fully remote position

Flexible working hours

Professional development resources

Inclusive and collaborative culture

Job summary

Invicta Software is seeking a proactive Remote Administrative Coordinator to support the smooth operation of our company from a fully remote setting. You will manage calendars, coordinate communications across departments, and ensure accurate documentation and records.

The ideal candidate has strong organizational and communication skills, comfort working across time zones, and experience with tools like MS Office, Google Workspace, Asana, or Trello.

Qualifications

• Proven experience in an administrative or coordination role.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with productivity tools such as MS Office, Google Workspace, and PM software.

Responsibilities

• Manage calendars, appointments, and virtual meeting logistics for teams.
• Coordinate and track project deadlines, deliverables, and follow-ups.
• Prepare, organize, and maintain company documents and reports.
• Assist with onboarding new employees and HR-related administrative tasks.
• Serve as a liaison between departments to ensure timely information flow.
• Handle travel arrangements and expense reports as needed.
• Identify opportunities to improve administrative processes and implement solutions.
• Support ad hoc projects and special initiatives as assigned by management.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Education

High School Diploma

Associate or Bachelor preferred

Tools

Microsoft Office

Google Workspace

Asana

Trello

Job description

Invicta Software is seeking a proactive Remote Administrative Coordinator to support the smooth operation of our company from a fully remote setting. You will manage calendars, coordinate communications across departments, and ensure accurate documentation and records.

The ideal candidate has strong organizational and communication skills, comfort working across time zones, and experience with tools like MS Office, Google Workspace, Asana, or Trello.