Remote Admin & Order Processing VA (UK Hours)

Virtual Colleague; Virginia; Remote; USD 40,000 - 52,000; Full time

Job summary

Virtual Colleague is seeking a detail-oriented Virtual Assistant to handle administrative support and order processing on a full-time basis. The role involves processing orders, managing customer and supplier communications, invoicing, and tracking orders with JobMGT.

You will engage with customers via email and Zoom, ensuring timely updates and issue resolution. The ideal candidate is fluent in English, organized, and able to work remotely with UK business hours.

Qualifications

• Experience in administrative roles, preferably in sales or distribution.
• Excellent written and verbal English communication skills.
• High attention to detail in order processing and invoicing.
• Familiarity with JobMGT software and basic office tools.
• Strong problem-solving and coordination abilities.

Responsibilities

• Order processing from quotation to delivery, including invoicing and purchase orders.
• Communicate with customers and suppliers via email and phone.
• Send and follow up purchase orders, confirm delivery dates.
• Maintain order tracking and update customers on statuses.
• Resolve issues with suppliers, shipments, or products.
• Use JobMGT to track orders and ensure accurate processing.
• Assist with SOPs and documentation to streamline workflows.

Skills

Administrative experience

English fluency

Attention to detail

JobMGT software

Communication skills

Zoom interactions

Tools

JobMGT

Zoom

Job description

Virtual Colleague is seeking a detail-oriented Virtual Assistant to handle administrative support and order processing on a full-time basis. The role involves processing orders, managing customer and supplier communications, invoicing, and tracking orders with JobMGT.

You will engage with customers via email and Zoom, ensuring timely updates and issue resolution. The ideal candidate is fluent in English, organized, and able to work remotely with UK business hours.