Relocation Project Coordinator

Cumming Management Group; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cumming Group is seeking an experienced materials and relocations coordinator to support FF&E procurement, installation, and move management for education facilities. You will oversee furniture selections, vendor coordination, and on-site supervision across multiple project sites in Los Angeles.

Responsibilities include creating scope of work, assisting with budget and schedule tracking, and ensuring timely move coordination from pre-move through close-out.

Qualifications

• Ability to provide update and status reports for work in progress including cost and schedules.
• Experience with set-up and document control.
• Ability to read architectural and furniture drawing.
• Knowledge of furniture and equipment specifications and procurement.
• Knowledge of AutoCAD software.
• Strong written and oral communication, organizational, and interpersonal skills.
• Strong attention to detail.
• Ability to be onsite at multiple project sites. Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Responsibilities

• Support FF&E procurement and relocation project management services as directed by CPD and Relocation PM.
• Assist with procurement and purchasing using best-value or low bid contracting.
• Support budget and schedule tracking for FF&E and moves; coordinate with A/E and PMs for layouts.
• Prepare a list of furniture and equipment needs for the project.
• Assist onsite FF&E installation, punch-list, and transition during moves and post-move close-out.
• Coordinate with Contractors/Movers for scope of work and task orders as needed.
• Assist in coordinating furniture and equipment deliveries with PMs, CPDs, and Facility Directors.

Skills

Status reports

Document control

Architectural drawings

Furniture procurement

AutoCAD

Communication

Attention to detail

Multi-site scheduling

Education

Bachelor degree in Architecture or related field

High School diploma

Tools

AutoCAD

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Essential Duties & Responsibilities:

• Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the school district to provide the onsite FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post move/Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the College Project Director (CPD) and the Manager of Relocation Project Management team.
• Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.
• Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project Architects (A/E), and Project Managers to be able to prepare office layouts and work with the occupants to plan furniture and equipment relocation of existing to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps.
• Coordinate and prepare a list of all new furniture and equipment needed for the project.
• Assist with the timely and successful onsite FF&E installation, punch-list sign-off and transition during swing space, relocation and/or move into new buildings.
• Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scope of work for Task Orders for Contractors/Movers as necessary.
• Support the Relocation PM in working with the Project Interior Designer and the building user groups to select and prepare a list of all furniture and equipment needed for the project.
• Assist in the onsite unlocking of all areas requiring access by the movers and others during the Pre-Move, Move, Installation and Post Move/Close-Out Phases and for the re-securing all such areas.
• Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close-out of projects.
• Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices.

Knowledge & Skills Required:

• Ability to provide update and status reports for work in progress including cost and schedules.
• Experience with set-up and document control.
• Ability to read architectural and furniture drawing.
• Knowledge of furniture and equipment specifications and procurement.
• Knowledge of AutoCAD software.
• Strong written and oral communication, organizational, and interpersonal skills.
• Strong attention to detail.
• Ability to be onsite at multiple project sites. Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Preferred Education and Experience:

• High School diploma required. Bachelor degree in Architecture, Interior Design, Interior Architecture, Construction Management, Facilities Management, or related field is preferred.
• A minimum of one (1) year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
• Procurement, sourcing, or asset management experience is preferred.
• Public works experience in preferred.
• Certification/Membership with CID, IIDA, AIA, IFMA, and LEED is preferred.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, inc