Asset/Move Coordinator I

The TSUI Group; Los Angeles (CA); On-site; USD 85,000 - 91,000; Full time

Benefits offered by this job

Medical, Vision & Dental – 100% for e

Life and Disability Insurance

Vacation pay

Sick pay

Holiday pay

3% Employer 401k

Cell phone stipend

Laptop for work

Job summary

The TSUI Group is seeking a Relocation Project Management support professional to assist across FF&E activities for new and renovated campuses in the Los Angeles area. You will help with programming, budgeting, procurement coordination, scheduling with construction teams, installation, and punch lists to ensure occupancy readiness.

Responsibilities include on-site move coordination, coordination with Architects, BUG groups, and Vendors, and maintaining FF&E documentation to support close-out.

Qualifications

• High School Diploma required.
• 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.
• Attention to detail.
• Ability to be onsite at multiple colleges.
• Proficiency Microsoft Office and related word processing, spreadsheet, and database software.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Responsibilities

• Provide support to FF&E selection, procurement coordination and purchasing.
• Assist with procurement and purchasing using best-value or low bid contracting.
• Support budget and schedule tracking for FF&E and moves; collaborate with Project Architects, PMs, and BUGs.
• Assist on onsite FF&E installation, punch-list sign-off and transition during swing space or move.
• Support procurement of specialty contractors or Movers; create scope of work for Contractors/Movers.
• Assist RPM with selection of furniture/equipment lists with Interior Designer and BUG user groups.
• Assist onsite unlocking and re-securing areas during Pre-Move/Move/Installation/Close-Out phases.
• Coordinate furniture/equipment deliveries with PMs, CPDs, Facility Directors, and BUGs; work with Asset Management for tagging/disposition.
• Maintain all FF&E, move management, moving and storage documents and submit to CPD in written form.

Skills

Attention to detail

Communication skills

Reading drawings

Onsite coordination

Organizational skills

Interpersonal skills

Education

High School Diploma

4 year Degree in Architecture/Interior Design/Construction/Facilities

Tools

AutoCAD

Job description

Position Overview:

Provide support to the Relocation Project Management (RPM) team at multiple campuses as needed in Furniture, Fixtures, and Equipment (FF&E) activities for all new, renovated and swing space projects which includes assistance in programming, specifications, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. Supports the RPM team in move management activities relating to move scope creation, bidding, analysis of bids, budget tracking, move coordination, scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy of new and renovated buildings.

Position Description:

• Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the District to provide college the onsite FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post move/Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the College Project Director (CPD) and the Manager of Relocation Project Management team.
• Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.
• Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project Architects (A/E), Project Managers, and BUGs, to be able to prepare office layouts and work with the occupants to plan furniture and equipment relocation of existing to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps. Coordinate and prepare a list of all new furniture and equipment needed for the project.
• Assist with the timely and successful onsite FF&E installation, punch-list sign-off and transition during swing space, relocation and/or move into new buildings.
• Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scope of work for Task Orders for Contractors/Movers as necessary.
• Support the RPM in the working with the Project Interior Designer and the BUG user groups to select and prepare a list of all furniture and equipment needed for the project.
• Assist in the onsite unlocking of all areas requiring access by the movers and others during the Pre-Move, Move, Installation and Post Move/Close-Out Phases and for the re-securing all such areas.
• Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close‑out of projects.
• Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices and submit to the CPD in written form.

Minimum Required Qualifications:

• High School Diploma.
• 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.
• Attention to detail.
• Ability to be onsite at multiple colleges.
• Proficiency Microsoft Office and related word processing, spreadsheet, and database software.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Preferred Qualifications:

• 4 year Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management or related area required.
• Procurement, sourcing or asset management experience.
• Public Works experience.
• Knowledge/proficiency in AutoCAD software.
• Certification/Membership with CID, IIDA, AIA, IFMA, LEED.

• Salary Range: $85,000-$90,500
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes